JOB DETAILS:
About this job

Q-Sourcing Limited trading as  Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client TOTALENERGIES, we are looking for competent, skilled, and Methods Officer - Decentralized Buying & Supplier Management to work in Kampala.
Reports to: Supply Chain Planner

Activities
The position holder shall have the following responsibilities:
H3SE, Integrity and Sustainability
• Be in constant alignment with H3SE Company rules, Procedures, Instructions, and applicable legislation.
• Promote & lead an exemplary approach to the Companys’ H3SE, Integrity (and all other Company values).

• Take the necessary measures to avert threat of danger.

• Notifies staff about accidents, incidents and near misses and initiates necessary corrective action.
• Participate in the achievement of the Company sustainability ambition.

Operation Activities

Project Delivery – Procurement Plan Execution:
• Create Purchase Requisitions (PRs) in SAP for generic materials and services.
• Ensure PRs are approved by the cost controller and Métier Partner in a timely manner.

• Follow-up the progress of the PRs until they are transformed into Purchase Orders (Pos) and issued to suppliers.

• Perform Goods Receipt in SAP for Generic materials in liaison with the requestors.
• Support Accounting in resolving invoice - PO related issues to ensure timely payment of supplier invoices.
• Measure and communicate PR related KPIs and implement continuous improvement actions.
Contract Management and Monitoring:
• Create Call off contracts in SAP on the request of Métier Partners.

• Follow-up on timely approval of Call Off Contracts by Cost Controllers, Technical duets and Budget holders.

• Support Technical duets and Budget holders with respective contract consumption related analysis.
• In liaison with Technical duets and Budget holders close no longer required Call-Off contracts, PRs and POs.
Tools, Systems, Methods, and Archiving.
• Participate in effective deployment, upgrade, and usage of all Procurement tools and systems in the affiliate.
• Review archiving of all procurement related documents on the designated tools and locations for all POs & Contracts and to communicate any gaps identified.
Communication, Governance, Compliance & Audits
• Participate in the retrieval and consolidation of audit documents during audits and reviews on the department.
• Participate in the implementation of agreed Audit recommendations.

• Support the planning and execution of Triplet meetings
Supplier Management
• Participate in the prequalification of suppliers in all the criteria defined in the Company Rules & Procedures.
• Track and ensure execution of all mitigations attached to respective Vendor prequalification
• Track validity of supplier prequalification status and communicate in advance any prequalification reviews.
• Participate in onboarding and updating vendor information in all company systems particularly SAP.

Mandatory Qualifications & Experiences required
• Education: Bachelor’s degree or higher degree in Business, Procurement, Statistics or related field
Experience:
• A minimum of 5 years professional experience in a procurement function.
• Good knowledge of the Companys’ Supply Chain tools.
• Good analytic skills and good knowledge of Microsoft Excel.
• Good  communication and People skills.
• Experience in contracts & procurement function in the Oil & Gas Industry is an added advantage.