The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

about plan international uganda and the project

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice. We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind. We have been building powerful partnerships for children for more than 75 years and are now active in more than 70 countries.

The four-year RISING Project is aligned with the Government of Uganda’s Comprehensive Refugee Response Framework and Sustainable Development Goal (SDG) 4. RISING Project’s ultimate objective to the enrolment of 100,000 out-of-school children (OOSC), especially girls, in marginalized and refugee communities in nine districts of Uganda.  Plan international

Dimensions of the Role/job purpose

With direct management support from the Project Manager (based in Nebbi) and technical support from the Monitoring, Evaluation and Research Manager (CO) and Plan International Canada, the Monitoring and Evaluation (M&E) Coordinator (based in Nebbi) will ensure implementation of monitoring and evaluation system for the Rising Project. Will ensure that effective Performance monitoring and evaluation Plans are in place, implemented as intended, and reporting in a comprehensive and timely manner to facilitate project coordinators and managers deliver the project and achieve the desired outcomes/impacts.

Accountabilities/roles and responsibilities

Implementation of project Performance Monitoring Plan

• In collaboration and close consultation with MER-Manager, NO-M&E advisors-Canada and Norway, define the project results framework, implement an education based gender transformative project Performance Monitoring Plan/Framework (PMP) as well as lead in the development and implementation of an online, robust indicator tracking database and management information system (MIS) with real-time updates and indicator reference sheets, guidance, instruction and supervision,
• Ensure adherence to the PMP and gender-responsive data collection tools in a consistent manner across all 9 districts (7 directly by Plan and two through partners) with a lens to collecting data to adequately respond to gender transformative project design.
• Provide design, troubleshooting, training and technical support to the field level for all data collection tools and processes and organize, compile and analyse gender transformative data from all districts to facilitate reporting to EAC and feedback at community, district and project levels.
• Support district project officers to oversee and supervise external consultants and enumerators as needed for all monitoring data collection, ensuring adherence to gender and safeguarding protocols.
• Work with project and support staff to ensure that project design in the proposal is logically sound, beneficiary-informed and contextually appropriate, based on learning from other or previous education or gender transformative projects and technical best practice, and includes a Theory of Change and SMART logical framework (with Plan International core indicators and enabling assessment of project progress, quality, outcomes, and if relevant impact).

Monitoring

• Work with project and support staff to determine which monitoring activities will take place and which data collection methods will be used to ensure their adequacy and appropriateness;
• Work with project and support staff to ensure that monitoring activities are adequately resourced, with sufficient project and support staff and adequate budget;
• Work with project and support staff to ensure that the project work plan includes monitoring activities (or that a stand-alone monitoring work plan is in place), is up-to date and progress tracked.
• Work with project and support staff to develop, translate, pilot and finalize data collection tools as needed;
• Assist in training of staff in gender transformative data collection methods, management, analysis and action techniques;
• Work with project and support staff to ensure that data is collected and entered into MIS and/or tracking sheets, and/or the data platform on a regular basis;
• Responsible for providing consistent, supportive technical input to strengthen project and district M&E staff project delivery as necessary to meet monitoring objectives and ensure data quality;
• Responsible for conducting data quality audits of the project to identify and resolve systemic problems affecting student enrolment, retention and graduation data quality, and documenting and storing findings in project files in the MIS or similar applications;
• Assist in conducting regular analysis and action planning meetings to (1) compare data against project milestones, targets, and quality expectations across project sites; (2) identify issues requiring further attention; (3) define action needed and share and or assign responsibility and deadlines;
• Work with project and support staff to track progress on action points related to implementation and M&E activities;
• Work with project and support staff to provide M&E inputs for reports written during project implementation;

Evaluation: Technical oversight and support for surveys and learning initiatives

• In close consultation and collaboration work with the Research and Evaluation Coordinator, Learning and Accountability Coordinator and other project and support staff to develop the TORs for surveys.
• Working with the Research and Evaluation Coordinator, lead design, planning, quality assurance and oversight of surveys, ensuring survey findings are documented.
• Work with Research and Evaluation Coordinator and other support staff to develop detailed work plans and budgets for survey activities/initiatives. Work closely with R&E Coordinator, L&A Coordinator to deliver development and analysis of the project baseline, mid and end term surveys and learning and accountability as necessary.

Facilitation of project/organizational learning

• Assist in conducting and documenting end of project learning reviews, and sharing lessons learned and best practices, incorporating these into new project designs;
• Assist in identifying, documenting, storing and sharing lessons learned that have implications for refinement of best programmatic practice.
   
  Key relationships

High Level Contact:

Internal

The MER Coordinator will report to;

The Project Manager

MER Manager – Technical reporting line for M&E, Research, and documentation support

MER-Manager, Research and Evaluation Coordinator, Learning and Accountability Coordinator, relevant NO-based colleagues.

National Program Managers – Education, Child protection & CP for technical support in education and Child Protection.

External:

• Project Implementing partners
• CSO and Networks that support achievement of project outcomes
• Children
• Community members/ Refugee committee
• Uganda Ministry of Education and Sports (MoES) technical departments

Technical expertise, skills and knowledge

Essential

Education

University Degree in a Development related field (Statistics, Information Technology, Social Science, Education, or a related discipline); Additional M&E qualification are a huge added advantage, asset and essential.

Knowledge & Experience

• Minimum four years of experience within the development / humanitarian sector or in the private sector;
• Proven technical skills in monitoring and evaluation, including experience with multi-sectorial and multi-donor funded programs and experience with qualitative and quantitative data collection and analysis;
• Excellent data management and data analysis skills, with solid skills in Microsoft Excel, SPSS, EpiData and database software
• Proven abilities in developing monitoring plans, data collection, information management, use of databases, and analysis and performance monitoring with a gender transformative lens;
• Strong planning, organizational and interpersonal skills;
• Excellent analytical, presentation, and reporting skills;
• Demonstrated leadership, versatility, and integrity
• Excellent communication, presentation, and writing skills in English
• Willingness to travel between 30-50% of timeto various project sites.
• Experience with Educate A Child (EAC) is considered a strong asset

Others required Skills

• Skills in initiation of studies
• Demonstrated ability to train and build capacity of others
• Excellent project management and team leadership skills
• Capacity building and facilitation skills
• Knowledge of Youth development related policies and strategies
• Knowledge in implementation of rights based programming including principles of gender equality
• Demonstrated skills and experience in report writing and budget management
• Demonstrated problem solving, analytical, and evaluative skills.
• Demonstrated ability to meet deadlines and work cooperatively with partners
• Ability to work with people from diverse cultures, ability to lead and motivate people to work in teams.
• Ability to develop synergies and integration of different project.
• Cultural sensitivity and working with diverse teams in person and remotely

Desirable

• Proven computer skills and knowledge of Microsoft software including MS Word processing, Power point presentation, Excel spread sheets, e-mail and web based research.
• Excellent oral and written communication skills in English
• Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• Day today travel with in the project locations in Arua and Yumbe and may occasionally be requested or required to travel outside West Nile depending on need.

• The MER will be based in Yumbe. S/he should have the ability and willingness to spend much of his / her time in Refugee settlements and host community sites checking progress of project implementation
• Should be having willingness and capacity to work in fragile situations of West Nile.
• Regularly attend meetings WASH and Child protection working groups with UNHCR, OPM and other implementing agencies in Emergency.

Basing on the above s/he should have excellent communication skills, be a calculative and sensitive communicator, when communicating to the target group and avoid being judgemental at all times

Level of contact with children

High level: Frequent interaction with children in the field of project operations.

As a Child Centred Development organisation, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organisation further has a Safeguarding Children and Young People Policy that every staff is required to sign. As a result, this position comes with additional responsibilities for safeguarding children and young people:

Additional Responsibilities:

Additional Responsibilities:

Child Protection Policy Responsibilities (mandatory for all staff)

• Adhere to the Child Protection Policy, Code of Conduct and reporting any CPP issues.
• Responsible for the implementation of the CPP standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.
• Ensure that all Plan International partners, visitors and associates in his/her area of responsibility are provided with, are made aware off and have signed and returned a copy of the child protection policy. Inform the partners, visitors and associates that they must comply with the policy in all contacts and communications with children during their visit.