JOB DETAILS:
General
To support in the quality logistics operations of War Child Holland programme and operational activities.

Objective of the job
The position will ensure;
• Proper recording, filing and updating of WCH contracts including; Housing for office/expats, service providers etc.
• Daily reception management of WCH Kampala Office.
• Management of WCH Kampala stock and supplies.
• Assist in arranging daily transportation of Kampala and visiting staff movements
• Assist in compiling of fuel consumption report
• Ensure all motor cars and bikes have sufficient fuel tops at all times.
• Assist in the procurement of goods and services.

Essential functional relations
• Reports to the Procurement Officer.

Rolesand responsibilities
Procurements
• Support in ensuring proper and timely completion of all procurement documents with sufficient and accurate supporting documentation.
• Support in the collection of quotations based on WCH procurement procedure.
• Assist in the completion of Purchase requests ensuring that these are correctly described and coded and in compliance with WCH and donor policies and procedures;
• Ensure that each undertaken procurement is fully documented, in compliance with WCH/Donor requirements and documents are appropriately filed and safeguarded;
• Assist in submitting weekly procurement updates and monthly Purchase Request Tracking Sheet(PRTS)

Transport
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Support in bookings for staff travels, compile the drivers’ duty roster and weekly travel plans·
• Support in updating the driver’s records as per the transport policy.

Equipment/Asset & Inventory management
• Assist the logistics Officer on reconciling potential inventory shortages, Store specific issues or improvements.
• Responsible for releasing of approved inventory from the store
• Assist in updating stores records stock cards and inventory lists on a daily basis
• Assist in updating the Assets/Equipment register and Inventory list.
• Support the process of Equipment labelling of all Assets and Properties in the different sites.
• Assist in maintaining proper filling system for the stores records.

• And any other tasks as assigned in line with WCH work procedures.

Qualifications, Competencies and Skills
• Bachelors in Logistics Management, Business Administration and any other relevant skills.
• Good communication skills, service oriented and a pro-active attitude
• Result focused and persistent to reach goals
• Technical knowledge and (basic) technical knowledge on cars. IT knowledge is preferred.
• Efficient and conscious of time
• Planning and organization skills
• Ability to work with a high degree of professionalism
• Accurate, consistent and transparent
• Team player
• Affinity with children and young people
• Excellent interpersonal and diplomacy skills.
• Ability to work well under pressure with diverse teams from all backgrounds and level.
• MUST have completed a University degree.