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The purpose of the Uganda Learning Activity is to further strengthen USAID/Uganda performance and improve the performance of its Implementing Partners, with a focus on collaborating, learning and adapting, in order to enhance the impact and sustainability of USAID-supported contributions to Uganda’s development. The ULA will achieve this through three objectives:

• Collaboration: Strengthened collaboration, both internally and with external stakeholders, enables USAID to better leverage expertise, learning and resources; and deepens local ownership.
• Learning: Systematic learning, through applied research, monitoring and evaluation, informs and improves the relevance, quality and cost- effectiveness of programs and operations
• Performing: Adaptive management of program implementation and meta-level interventions to improve the quality of USAID program outcomes.

• Overseeing logistical aspects of the PEPFAR Field Monitors
• Arrange travel and accommodations for the PEPFAR Field Monitors whenever they travel to the field
• Responsible for vehicle management in relation to the PEPFAR Field Monitors in close collaboration with the Senior Operations Manager
• Manage meetings that take place in the office
• Prepare attendance sheets for the meetings and submit to finance
• Coordination of maintenance and repairs of office and equipment - PEPFAR Field Monitors office
• Manage office supplies stock and place orders in close collaboration with the Senior Operations Manager
• Collect approved invoices from team and other service providers and submit to finance for processing
• Prepare travel advances and process travel expense reports and work with PEPFAR Field Monitors to resolve accounting related issues
• Develop and manage budgets for events, conferences, workshops and any other activities
• Ensure all inventory for events is properly tagged and recorded in the inventory records
• Assist with reporting on the collaboration, learning, and performance improvement indicators and provide input to implementation of ULA' s plan
• Organize a filing system for important and confidential PEPFAR Field Monitors’ documents
• Contribute to the preparation of the project’s quarterly progress reports – component of PEPFAR Field Monitors
• Perform other program support tasks as may arise

• A Bachelor’s degree in finance, administration, or related area (e.g., accounting, management, or compliance)
• The candidate should have at least two years of experience and be skilled in USAID’s policies and procedures regarding procurement
• Ability to work independently, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment
• Strong computer skills, including advanced proficiency with Microsoft Excel spreadsheets, email, the Internet and Microsoft Windows applications
• Strong management skills and excellent interpersonal communication skills
• Excellent English language skills, both verbal and written
• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Strong organization skills with a problem-solving attitude
• Strong attention to detail