JOB DETAILS:
Job Description
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Selection to this position is Subject to funding confirmation.

Context
Under the overall supervision of the Supply Chain Officer and under the direct supervision of the National Supply Chain Officer, the Liaison Associate will perform the following functions;

Responsibilities
In particular, he/she will:
1. Process Ugandan driving license, duty-free and tax exemptions and monitor timely processing of documents. Monitor and follow-up delays of processes with Ministry of Foreign Affairs (MOFA)/ Ministry of Internal Affairs (MOIA)/ Uganda Revenue Authority (URA).

2. Prepare the disposal of duty-free vehicles and submit notification of departure and permit cancellations for those leaving the country.
3. Maintain up to date vehicle registration database;
1. registration of new vehicles purchased officially as well as privately by privileged staff members and their dependents;
2. facilitate registration using the IOM official telephone number;
3. transfer/disposal of the above-mentioned vehicles;
4. the issuance and retrieval of red number plates for the above-mentioned vehicles.
4. Perform the driver’s duty for the Chief of Mission in coordination with National Supply Chain Officer.
5. Perform other related duties as may be assigned by the supervisor.

Qualifications
Education
• University degree in Business Administration, Law or/and international relations or a related field from an accredited academic institution with three years of relevant professional experience or
• High School diploma with five years of relevant experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience
• Experience in applying various administrative rules and regulations in work situations.
• Ability to identify issues, formulate opinions, make conclusions and recommendations.

• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
• Knowledge of protocol in a governmental or international organization including experience of working with the United Nations System.
• Experience in, and knowledge of accepted norms, rules and customs of international diplomatic protocol, including practices developed within the United Nations System or similar international organization.
• Knowledge of administrative procedures and practices of international organizations and the United Nations System.
• Experience handling confidential matters.

Skills
• High level of computer literacy which includes but not limited to MS Word, MS Excel, MS Teams.
• Experience in using technological solutions such the Uganda Electronic Visa/Permit Application System an advantage

Languages
• For this position, fluency in English is required (oral and written)