Job Title:  Legal Assistant   

Organisation: ASA Microfinance Uganda Ltd (ASA Uganda)

Duty Station:  Kampala, Uganda

Reports to: Legal, Corporate and Compliance Officer

About Organisation:

ASA Microfinance Uganda Ltd (ASA Uganda) is a for-profit, non-deposit taking Microfinance Institution, operating as a microfinance company and regulated by the Uganda Microfinance Regulatory Authority (UMRA). ASA Microfinance Uganda Ltd is also a member of the Association of Microfinance Institutions of Uganda (AMFIU). ASA Uganda commenced operations in 2013. ASA Uganda is a subsidiary of ASA International, one of the world’s largest international microfinance institutions globally and operates in 13 countries in Africa and Asia. The company was listed in the premium segment on the London Stock Exchange in July ’2018.

Job Summary:   To support the Legal, Corporate, and Compliance Officer in ensuring that the organization adheres to all statutory and regulatory requirements, providing administrative and legal support, and contributing to the effective management of corporate governance and compliance functions.

Key Duties and Responsibilities:

• Assist in drafting, reviewing, and formatting contracts, agreements, and other legal documents under the supervision of the Legal, Corporate, and Compliance Officer.
• Conduct preliminary legal research and prepare reports to support the organization’s legal and compliance functions.
• Maintain accurate and up-to-date legal records and ensure timely renewal of statutory filings and registrations.
• Support the preparation of documents for Board meetings, including agendas, minutes, and resolutions.
• Ensure accurate maintenance of statutory registers and records as required by the Company’s Memorandum and Articles of Association.
• Assist in ensuring compliance with corporate governance frameworks, including adherence to internal policies and guidelines.
• Monitor changes in relevant laws and regulations and report updates to the Legal, Corporate, and Compliance Officer.
• Assist in filing statutory returns and ensuring that the company complies with requirements of regulatory authorities.
• Help in the implementation and monitoring of whistleblowing and anti-money laundering (AML) policies and frameworks.
• Assist in handling data privacy inquiries and ensure compliance with applicable data protection laws.
• Maintain confidentiality of legal and compliance matters and ensure sensitive documents are securely handled.
• Organize and maintain the department’s filing system, both digital and physical, for ease of retrieval.
• Schedule and coordinate meetings between internal teams, external counsel, and regulatory bodies.
• Handle correspondence related to legal matters, ensuring timely responses and escalations when necessary.

Qualifications, Skills and Experience:

• A Bachelor’s Degree in Law (LLB) from a recognized university.
• A Postgraduate Diploma in Legal Practice is an added advantage.
• A minimum of 1 year of experience in a legal or corporate environment, with exposure to compliance functions.
• Experience in financial institutions or corporate governance will be an added advantage.
• Strong understanding of legal principles, corporate governance, and regulatory compliance.
• Excellent research, drafting, and analytical skills.
• High attention to detail and organizational ability.
• Strong interpersonal and communication skills, with the ability to maintain confidentiality.
• Proficiency in MS Office applications and familiarity with legal software tools.

Applicants who meet the above requirements can send their applications, Curriculum Vitae, copies of relevant academic and professional qualifications, contact details for three (03) professional referees and a day-time telephone number, to the address below:

The Head Human Resource & Administration,

ASA Microfinance (U) Ltd,

Plot 5195 Buye- Kigowa, Ntinda,

P.O. Box 245, Ntinda

Kampala, Uganda

Email to: recruitment@asauganda.com

NB: ASA Microfinance (U) Ltd is an equal opportunity employer and aims to attract and select a diverse workforce, ensuring equal opportunity to everyone, irrespective of race, age, gender, class, ethnicity, disability, location, and religion.