JOB DETAILS:
Organization details
GIZ is a German agency in the field of international cooperation for sustainable development and international education work dedicated to shaping a future worth living around the world. Uganda faces various challenges in the 21st century to provide its people with a social, economic, and sustainable livelihood that meets international standards. Uganda receives support from various international development partners, including the Federal Republic of Germany. The bilateral negotiations between Uganda and Germany determined the following core areas of cooperation:
Peace and inclusive societies: Here the focus is on good governance as well as the issues of displacement and migration.

Transformation of agricultural and food systems: Particular attention is paid to rural development and agriculture.
Climate and energy: the goal is a just transition with a focus on renewable energy and energy efficiency, as well as climate adaptation measures and climate resilience partnerships.

GIZ is recruiting a Junior Human Resources Specialist to support implementation of the programmes.
Number of vacancies: 1
Sector: NGO
Industry: Civil society

Knowledge, skills and competences
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office).
• Good working knowledge of national labour and general law.
• Knowledge of HR management.
• Excellent command of English language.
• Confidentiality in handling HR topics.
• Good interpersonal and communication skills.
• Excellent organizational and coordination skills

Responsibilities
A. Key Responsibilities
The Junior Human Resources Specialist will be responsible for;
• Providing support in the recruitment, selection and contracting of national Staff.

• Providing clerical and administrative support for the Human Resources functions, and for the development and maintenance of policies and procedures.
• Supporting with day-to-day operations of the HR functions and duties including orientation of new staff, and staff activities.
• Keeping staff records/data updated.

B. Specific Tasks
The Junior Human Resources Specialist performs the following tasks:
Staff recruitment and selection
• Downloads applications, profile and proper storage in the protected electronic locations.

• Manages the scheduling and logistics of all interviews including sending invites to shortlisted candidates, organising interview venue, and clarifies for candidates any issues related to the recruitment process.

• Supporting in interviewing candidates as assigned.
• Preparing staff contracts.
• Receiving and responding to inquiries involving job applications, status, and processes.
• Filing of all recruitment related documentation for each selection process.
• Notifying unsuccessful applicants.
• Supporting in the induction of new staff.
Human Resources Information Systems and HR support
• Compiles and updates employee records/data in electronic versions and ensuring documents are complete, up to date and stored in an easy to access electronic system.
• Creates electronic staff files for all new staff and ensure documents are complete and updated in a timely and accurate manner.
• Maintain trackers that may be required to manage general human resources information
• Updating the staff list for the emergency messaging system EMNS for all GIZ staff that have left GIZ and those joining GIZ.
Audit Support
• Supporting Audits by providing all Human Resource required information as requested by the Auditors.
Contract Management

• Preparation of new staff contracts, contract amendments, and Job descriptions.
• Staff assessment forms verification and filing.
Other Duties/Additional Tasks
• Perform other duties and tasks at the request of management.

Qualifications
• Bachelor’s degree in Human Resources Management, Business Administration, Law, or Social Sciences (preferably with a focus on HR Management) or comparable degree.
• A Human Resources Certification is desirable.
Details of experience
3 years professional experience in a comparable role, from reputable organisations.

• Applications and CVs should be in one document and a maximum of 5 pages only and sent electronically, quoting the position and reference number.
• Please include name and contact of three references. One official reference from your current workplace is a MUST.
• Eligible candidates are encouraged to apply to the Head of Human Resources.
Please note: This is a national position. Only the shortlisted candidates will be contacted.
Disclaimer: GIZ DOES NOT charge any kind of FEE(s) at whichever stage of the recruitment process.