Job Title:   Human Resource Assistant (No Experience NGO Jobs)

Organisation: Danish Refugee Council (DRC)

Duty Station: Kampala, Uganda

NB: For Internal Applicants only

About Organisation:

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Job Summary: DRC Uganda is currently looking for a highly qualified and motivated individual to join our dynamic team as a Human Resource Assistant.

The overall purpose of the role:

The Human Resource Assistant supports the human resources department by handling HR administrative tasks, maintaining employee records, and assisting with recruitment, onboarding, off-boarding and benefits. The HR Assistant plays a crucial role in ensuring smooth day-to-day HR operations and compliance.

Key Duties and Responsibilities: Your main duties and responsibilities will be:

Organize for job interviews. This will include scheduling written tests and oral interviews, ensuring that the interview venues are well set, and availing computers if required, among others.

• • Scheduling HR events and meetings.
  • Maintaining employee records on SharePoint and personnel files.
  • Prepare payroll for casual workers.
  • Manage the staff exit process, ensuring staff are equipped with the right information and documentation, including issuing certificates of service.
  • Support with the onboarding process by preparing onboarding schedules, sending new hire packets, and relevant onboarding forms to new hires.
  • Support with the recruitment of Interns and Assistants.
  • Support with the recruitment of casual workers.
  • Prepare payslips for staff.
  • Prepare contracts for staff.
  • Support with the reference check process for new hires.
  • Update the HR trackers, including staff lists, joiners and leavers, and the recruitment tracker.
  • Any other related duties assigned.

Qualifications, Skills and Experience:

To be successful in this role, we expect you to know the Ugandan labor and employment laws and regulations, and have human resources experience, preferably within the NGO sector. Moreover, we also expect the following:

Required

• Proficiency in MS Office
• Exceptional organizational skills
• Excellent verbal and written communication skills
• Effective administration and people management skills
• Full professional proficiency in English

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.