JOB DETAILS:
FH Culture
All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.

Job Summary
Under the supervision of the Human Resource Manager, the Human Resource Assistant is responsible for providing support to all Human Resources functions. This will include rolling out FH’s HR Operating Policies and Procedures, which cover recruitment, orientation, compensation, staff insurance, leave management, professional development, performance management, and exit management.

The HR Assistant performs a variety of clerical duties related to the HR functions. This includes maintenance of personnel records and other HR administrative roles.

Principal Responsibilities
HR Administration and Support
• Maintain and keep staffing lists for all categories of workforce (employees, temporary employees, volunteers, interns, etc.) and any staff-related necessary information for rapid access and use.
• Maintain personnel files accurately, updated, and confidential at all times.

• Prepare and process HR paperwork for all workforce categories accurately and in compliance with policies and local laws.
• Respond to routine employee inquiries to ensure accurate and timely provision of information.

• Manage timesheet submission and attendance records.
• Timely submission of payroll information for processing.
Performance Management and Staff Development
• Ensure staff set objectives at the beginning of probation and annually.
• Send contract renewal reminders and track performance periods.

• Compile staff development needs from performance appraisals.
• Maintain updated lists of employees who received training.
Records Management and Administration
• Maintain personnel files and records.
• Process and file staff documents.
• Support monthly leave reporting and update leave records.
• Ensure compliance with administrative formalities like social security and medical insurance registration.
Recruitment, Orientation, and Training Support

• Administer the recruitment process, including receiving applications, contacting candidates, and facilitating tests/interviews.
• Assist in arranging and conducting HR learning events, workshops, and team-building activities.

• Support onboarding and transition processes for new or transferred staff.
Benefits Management
• Manage staff insurance and claims processing.
• Ensure timely processing of provident fund for exiting staff.
Leave Management
• Manage staff leave through the HR system.
• Prepare HR metrics reports and ensure adherence to leave plans.

Job Level Specifications
• Vibrant personal relationship with Christ.
• Proven skills in administration and human resources management.
• Good organizational and communication skills.
• Proficient in MS Office, internet, and office applications.
• Demonstrated ability to work in multicultural environments and build effective relationships.

Experience:
• 3 years of progressive administrative and HR experience, preferably with an INGO or in a busy work environment with high responsibility.
Education/Certifications:
• Bachelor’s degree in Human Resource Management, Industrial and Organizational Psychology, Social Sciences, or a related field.
• Postgraduate Diploma in Human Resource Management (MUST).
Language:
• Proficiency in spoken and written English.

Safeguarding Policy
FH strives to provide an environment free from sexual exploitation, abuse, and harassment. FH holds a zero-tolerance policy and expects employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure alignment with the FH Heartbeat and safeguarding policies.

FH Association Uganda is actively seeking qualified candidates committed to its Heartbeat and Corporate Strategy to fill the following positions to be recruited on a rolling basis:
1. Human Resource Assistant – Kampala (01 Position)
Full JD Here: https://tinyurl.com/2s372fca
Language:
• Proficiency in spoken and written English is essential.

Safeguarding & Protection Clause:
FHA strives to provide an environment free from sexual exploitation, abuse, harassment, and fraud in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation, abuse, harassment, and fraud. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat, Anti-Fraud, Safeguarding, and associated policies. Violations of stated policies will be subject to corrective action up to and including termination of employment.

Disclaimer:
It has come to our attention that several agencies or persons are claiming to act on Food for the Hungry’s (FH) behalf in recruiting or facilitating the recruitment of personnel. FH does not outsource its recruitment process to any organization or agency which, through website postings, mass email messages, or otherwise claims to be doing recruitment on its behalf. FH does not solicit money for any part of its recruitment processes, including short-listing, interviews, background, and/or medical check-ups. FH will not be responsible for such fraudulent correspondence or any loss of money or theft which may result from engaging in fraudulent recruitment activity.

NOTE:
FHU is an equal-opportunity employer. All suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the subject line and submitting only electronic copies in one PDF file (not more than 25MB) of the following:
• An application letter
• A detailed CV
• Contact telephone numbers
• Copies of relevant testimonials/certificates
• Names/contact details of three referees
Addressed to:
The Human Resources Manager, FH Association Uganda
Email: recruitment-fhuganda@fh.org 
Consider your application unsuccessful if you don’t hear from us by 31st December 2024. FHU has policies, including a child protection policy, that every staff member is required to sign.