HR Operations & Administration

·     Implement HR policies, procedures, and systems at regional level in line with Ripple Effect standards.

·     Maintain accurate and up-to-date staff records, contracts, and HR documentation.

·     Manage onboarding and exit processes, ensuring compliance with organizational procedures.

·     Support payroll inputs by tracking attendance, leave, and staff records.

·     Oversee daily office operations and ensure a well-organized, functional work environment

·     Manage office supplies, inventory, and procurement of goods and services

·     Coordinate maintenance, repairs, and manage office space and equipment

·     Ensure compliance with health, safety, and organizational policies

·     Liaise with vendors, negotiate contracts, and maintain service provider relationships

·     Manage documentation, records, and efficient filing systems (physical and digital)

·     Support communication, scheduling, meetings, events, reporting, and office security systems

Recruitment & Onboarding

·     Coordinate recruitment processes for regional roles, including drafting job adverts, scheduling interviews, and supporting selection processes.

·     Ensure fair, transparent, and timely recruitment aligned with organizational standards.

·     Facilitate induction and onboarding of new staff and consultants.

Performance Management & Staff Support

·     Support implementation of performance management processes, including goal setting, appraisals, and reviews.

·     Work with Project Managers to track staff performance and development needs.

·     Provide guidance to staff on HR policies, procedures, and workplace issues.

·     Promote staff wellbeing, engagement, and a positive working environment.

Training & Capacity Development

·     Coordinate staff training, learning, and development initiatives within the region.

·     Identify capacity gaps and work with management to address training needs.

·     Support delivery of HR and safeguarding-related trainings for staff and partners.

HR Compliance & Policy Implementation

·     Ensure compliance with labour laws, organizational HR policies, and donor requirements.

·     Support audits and reviews by maintaining proper documentation and records.

·     Promote understanding and adherence to HR policies across the project teams.

Safeguarding & Employee Relations

·     Support implementation of safeguarding policies and reporting mechanisms at regional level.

·     Promote a safe, respectful, and inclusive working environment.

·     Handle employee relations issues at regional level, escalating where necessary.

·     Ensure staff understand whistleblowing and reporting procedures.

Support for Programme Delivery

·     Work closely with Project Managers to ensure HR capacity aligns with programme needs.

·     Support workforce planning and deployment of staff across project activities.

·     Facilitate timely contracting of staff, consultants, and short-term personnel.

Other Duties

·     Ensure compliance with organizational values and Africa Forward Together approach.

·     Participate in organizational HR initiatives and improvement processes.

·     Track and ensure efficient use of organization assets.

·     Manage organization/project  fleet.

·     Perform other duties as reasonably assigned by the Project Manager or HR Manager.

Key results

·     Efficient and compliant HR systems implemented at regional level.

·     Timely recruitment and onboarding of qualified staff.

·     Staff performance management processes effectively supported.

·     Accurate and up-to-date HR records and documentation maintained.

·     High levels of staff engagement, wellbeing, and retention.

·     Compliance with labour laws, safeguarding policies, and organizational standards.

·     Strong HR support contributing to smooth programme implementation.