JOB DETAILS:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client in Uganda in the Environmental, Social, Health, and Safety (ESHS) management services, we are looking for a competent and experienced Human Resource and Admin Officer work in Kampala Uganda.

KEY RESPONSIBILITIES:

• Participate in the development and/or review of human resources policies and procedures, departmental strategy development and budgeting.

• Take the lead in communicating HR policies to all staff through trainings and other forums.
• Keep up to date with changes in employment legislation advising management and staff of significant changes and updating policies and procedures as required.

• Manage payroll and ensure employees receive their pay on time.
• Participate in recruitment and selection activities, placing advertisements, sifting CVs, organizing interviews, maintaining records, and preparing contracts for staff.

• Participate in conducting induction for new recruits (onboarding), including reference checks, and explaining HR policies & procedures.

• Participate in coordinating the performance management process, in accordance with HPI’s policy.

• Filing of receipts, invoices, proformas goods, received notes.
• Maintaining project accounts, i.e., receive and reconcile accountability from the field.
• Managing office communication & scheduling appointments.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Act as the point of contact for internal and external clients.
• Meeting and event administration (setting meeting dates, collating, and issuing agendas and papers, arranging venues and catering, taking detailed minutes).

• Ensure that all filing, both paper and electronic, complies with our data protection guidelines.
• Provide day-to-day administration for the office (drafting letters, ordering all office supplies, photocopying, transcribing).

• Provide some PA and secretarial support to the Director and senior team.

Requirements

QUALIFICATIONS AND EXPERIENCE: 

• Bachelor's Degree in Human Resource, Management with accounting, Industrial Psychology, or an equivalent from a recognized University/Institution.
• A postgraduate qualification in Human Resources Management or equivalent is an added advantage.
• A minimum of five (3) years’ experience in a similar position.
• No criminal track record.
• He/she should be willing to travel and work upcountry.
• Females are encouraged to apply.

COMPETENCIES:

• Good knowledge of computer packages like Word, PowerPoint, Excel.
• Pays attention to detail.
• Strong interpersonal and communication skills.
• A self-starter who is able to work on own initiative with limited supervision.