JOB DETAILS:
Activities
The job holder is responsible for the following;
Main roles and responsibilities;
• Update the HR reporting tools (weekly report, dash board, organization chart)
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals within the department.
• Complete forms in accordance with company procedures and policies.

• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

• Follow-up and update department’s vacation planning
• Arrange conferences, meetings, and travel reservations for department personnel.

• Answer telephones and give information to callers, text messages, or transfer calls to appropriate individuals within the department.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons.

• Locate and attach appropriate files to incoming correspondence requiring replies. Make copies of correspondence and other printed material.
• Maintain scheduling, take appointments and update event calendars for Human Resources Manager
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Order and dispense supplies through petty cash for office consumables. Keep records of collections and disbursements.
• To provide support to the talent development team in the following duties

Talent Development Support:
• Support in the launch of relevant communication with support from the TDs
• Staff Mobility Process
• Support in in the preparation of documents for personnel going on international assignment.
• Support in in the preparation of managers Appointment memo’s when required.

Data Management & Reporting :
• Maintain shared files and team documents in SharePoint.
• Provide staff information and analysis from the job posting database to the Talent Development team.
• Prepare weekly and all other reports and analysis required by the Talent Development
• Interfaces :
• Liaise with HRIS to update staff data.
• Follow up on visa status with Expatriate Admin for staff going on International Assignment.
• Liaises with local staff for necessary documentation on various processes

Person Specification
Education, Training, Skills & Experience
Education: Bachelor’s degree in Human Resources or any other related field

Experience:
• University education with at least 3 - 5 years of relevant experience.
• High level of Proficiency in Microsoft Office tools; Excel, Word and Power point.
• Strong skills in Data Analysis and Reporting.
• Excellent oral & written communication and interpersonal skills.
• Knowledge and understanding of local labor markets and employment law regimes.
• General knowledge of Oil & Gas operations
• Good organization skills
• Excellent computer skills .