Reports to: Facility In-Charge and EGPAF Strategic Information & Evaluation Officer

About US:

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through research, advocacy, and prevention and treatment programs. We are a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already HIV infected.

Job Summary:  The Health Information Records Assistant performs under the leadership of the health unit In-charge. Working as part of the facility team, s/he will assist, implementation strong data quality maintenance systems of the health unit. The Health Information Records Assistant will promote quality data standards at all points of service delivery by ensuring the generation and submission of accurate, timely, valid data to inform on quality improvement and reporting. The incumbent will liaise with the different units in –charges to ensure completeness of e data on the patient files, the registers (ANC, Maternity, Post natal, Exposed Infant Register, HCT register, Laboratory registers, SMC registers, Nutrition, TB registers, Pre-ART and ART registers, Family Planning Register, Child Register) are complete. Working with different health unit’s departments in ensuring that timely, accurate, complete and valid data is generated from the respective registers and is submitted to the DHO, EGPAF and MoH by verifying all data before submission.

Key Duties and Responsibilities:  

• Receiving and dealing with enquiries and requests relating to data needs
• Work with information by transferring it from paper-based records onto computerized systems; Updating, maintaining and retrieving data held on computerized HIV/AIDS reporting system
• Compile, sort, and verify accuracy of data before it is entered into the project database
• Data entry in a timely and accurate manner into the project information system; assists in the compilation of statistical information for reports.
• Managing the electronic data systems which include and not limited to Open MRS, DHIS2, ensuring systems are updated with the most current data
• Maintains hardcopy and electronic data files and reports in compliance with the program, research protocols, ensure the store/back up in an appropriate location completed reports/documents
• Maintains the highest standards of data quality by comparing the data entered with source documents, or re-enters verified data.
• Data entry in a timely and accurate manner into the project information system; assists in the compilation of statistical information for reports.
• Undertake to enter and clean all the program and research data entered into the database in line with the guidelines/principles as detailed data entry protocols
• Merging of all the cleaned data into a central database as per the protocols and guidelines
• Generate and provide accurate, timely, valid data for the development and production of program and research reports.
• Utilizes computerized data entry equipment and file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary, and summarizes data in preparation of standardized reports.
• Participate in the facility quality improvement activities which may include collecting/summarizing data and analyzing to inform progress off quality improvement interventions.
• Analyze the monthly summary statistics for key program indicators and compile reports for distribution to inform QI team at health facility
• Assist health care workers at the designated facilities in data quality assurance as stipulated in the standard operating procedures and job aides

Qualifications, Skills and Experience: 

• The applicants for the  Health Information Records Assistant job placement must hold a diploma in Statistics, Records Management from a reputable institute
• Two years of progressive professional experience working data management
• Hands-on knowledge and skills data entry preferably in an HIV/AIDS a research oriented organisation
• Practical experience in working with health information systems at health facility and district
• A high level of computer literacy is required, especially, but not limited to Ms-Word, Excel, Internet & web technology, as the incumbent will be involved in data entry into database system
• Training in information technology, database and records management is an added advantage
• Good numeracy skills.
• Attention to detail and enjoy alphanumeric data entry.
• Practical experience in working with government of Uganda health information systems
• Experience in handling collecting, collating and managing numerical data
• Good verbal communication and writing skills.
• Willingness to work and travel in rural settings of south western Uganda
• Familiarity with computer programming, routine management of information systems, and maintenance of electronic databases.
• Excellent data analysis skills
• Fluency in English required, knowledge of local languages preferred
• Ability to work as needed on evenings and weekends
• All applicants will be expected to undergo a criminal background check

All candidates should send their cover letters and updated CVs to:

Senior Human Resource Manager Elizabeth Glaser Pediatric AIDS Foundation

Plot 7 Galt Road, Boma

P.O.Box 881 Mbarara, Uganda

NOTE: Please deliver your cover letter and CV to: Medical Superintendent/In-Charge of Health Facility of your preference. If you have ever applied for the same placement and are still intere