Reporting Line: 

• General Manager, Operations Director

Directly supervises: 

• Assistant unit accountant, Income auditor, Accounts receivable controller, purchasing officer, Payroll clerk, storekeeper

Liaises with: 

• Operation Director, Unit General managers

Job Summary:

To prepare and maintain accurate and timely financial reports to assist management do timely planning and decision-making.

Qualifications:

Education: 

• Undergraduate degree in a related field or equivalent.

Professional:

• CPA II or equivalent

Experience: 

• More than five years post qualification in the accounts department of a service company

Personal attributes: 

• Proven ability to work under pressure
• Attentive to details
• Good numerical skills
• Ability to be a proactive and positive team member
• Computer literate
• Good interpersonal skills
• Excellent written and oral communication skills
• Ability to handle confidential information professionally
• Honest and of impeccable integrity.

Performance Criteria:

• Prompt and accurate preparation of daily revenue and cost reports.
• Timely and accurate preparation of the unit’s monthly accounts to enable management access and monitor the Hotel’s performance.
• Accurate bank accounts of the unit.
• Timely preparation of the unit’s budget.
• Efficient management of the finance department’s human resources.

Tasks Personally Carried Out

Daily Financial Reports:

• Ensuring the daily revenue and cost reports are accurately and promptly prepared.
• Ensuring the daily food and beverage cost reports are accurately and promptly prepared.

Monthly Financial Reports: 

• Ensuring that all monthly journal vouchers and postings are done on time and that they are accurate.
• Preparing monthly accounts schedules for utilities and other accruals and ensuring there are adequate provisions in the accounts.
• Ensuring schedules done by other staff in accounts are timely prepared and any outstanding items are followed up.
• Preparing the Financial review statistics report and key indicator report on a monthly basis.

Bank Accounts: 

• Preparing daily cash flow reports and comparing with the daily bank account balances.
• Preparing monthly bank reconciliations for the foreign currency accounts.
• Ensuring daily banking summaries are accurate.
• Checking payment documents and signing cheques for payments done at the unit
• Verification of the unit’s staff payroll.

Budget:

• Liaising with departmental heads and the head office on items to be included in the budget.
• Compilation of the budget.
• Discussion of the final budget proposal with the unit’s management before submitting it to head office.

Human Resources:

• Conducting interviews.
• Managing the performance of the of finance staff.
• Training and developing accounts staff
• Managing leave of the finance office staff
• Conducting departmental meetings

Authorities and Limitations

• Relevant authorities and limitations are set out on the list of standard authorities and limitations.