JOB DETAILS:
Key Responsibilities:
% Time
Major Activities
End Results Expected
20%
Documentation, reporting and knowledge management
• Support in preparation of field monthly financial reports which include SUN Systems postings, bank reconciliations, journal entries preparations, personal advances, balance reports, grand summary sheets, supporting payment vouchers, petty cash journal and summarized expenditures.
• Prepare and revise project budgets and cash flows are in line with donor requirements, financial policies and procedures and advise project teams on appropriate actions to achieve set objectives in line with donor requirements.

• Review program expenditures to ensure proper documentation, coding, donor requirements and ensure WVU financial policy compliance, budget availability and initiate any necessary adjustments or corrections.

• Ensure expenses are in accordance with WVU policies and procedures; in accordance with the finance manual.
• Timely preparation and accessing of payments by ensuring that all payments are reasonable, allowable, allocable, to the project. This includes liaising with project staff, procurement and the operations to ensure that all payments are adequately supported.

• Prepare Monthly, Quarterly and Annual Financial reports in Accordance with WV Financial policies and guidelines and donor Grants requirements, follow-ups and maintain donors’ relationships.

20%
Audit & Risk Management
• Prepare project grants for audits, review and assist in the implementation of project and financial audit recommendations with view of providing adequate implementation plan to ensure recommendations are implemented on timely basis.
• Review of Mobile Money payments against mobile money registration forms, participant registrations, attendance forms, approved activity requests (AAR), approved activity concepts, activity budgets, and all related support documentation from the project implementation teams.

• Ensure that internal controls pertaining online banking and Mobile Money are tightened to mitigate risks.
• Advise the Project Manager and Project Team on any areas of potential impact on systems of internal controls and procedures. Other accounting, financial and administrative tasks consistent with the overall scope of this position.

• Prepare for audits, review and assist in the implementation of audit recommendations with a view of providing adequate implementation plan to ensure recommendations are implemented on timely basis.
• Carry out routine field visits and spot checks/calls to ascertain value for money and items reaching correct beneficiaries.

15%
Financial and Budget Management
• Prepare and revise program budgets and cash flows in line with donor requirements, financial policies and procedures and advise management concerning appropriate actions to be taken in order to achieve set objectives in line with donor requirements.
• Update grant files in coordination with Grants team from National Office with proposals, grant agreements, budgets, financial reports, narrative reports, cost extension, no cost extensions and other relevant correspondences.

• Spearhead and organize monthly field review and project planning meetings with project teams to guide on effective project budget and finance implementation actions.
• Perform any other tasks assigned by the supervisor and or the Program Manager
• Prepare and revise program budgets and cash flows in line with donor requirements, financial policies and procedures and advise management concerning appropriate actions to be taken in order to achieve set objectives in line with donor requirements

25%
Payment of project expenses, Track Payable & Receivable
• As part of the finance team, ensure that WVU financial management policies and procedures are strictly adhered to, this includes ensuring that all policy directives and various checklists circulated by the National Office are implemented.

• Manage petty cash funds, ensure its reviewed for accuracy and processing petty cash and bank vouchers.
• Address all field report finance review comments, including providing feedback for missing vouchers and outstanding information following review of payment documentation.
• Assist in preparation of monthly cash projections for submission to the West Nile regional office under the approval of Response Finance Manager. This includes Bi weekly wire confirmations.
• Review Mobile Money and Vendor payments for allowability, allocability and reasonableness.
• Work as part of the Finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.
• Review program expenditures to ensure proper documentation, coding, donor requirements and WV financial policies compliances, budget availability and initiate any necessary corrections or adjustments
• Track payable and receivable accounts for vendors and program staff on a monthly basis and maintain them at low levels so as not to put program funds at risk.
•

10%
Asset Management and Compliance
• Assist in periodic project inventory/ asset and stores audit as per WVU policies and provide assets and equipment report to management on quarterly basis for corrective actions.
• Prepare periodic reports on progress and update the Project Manager and Program Manager on achievements and progress against the agreed upon project workplan and key indicators.
• Prepare quarterly, semi-annual and annual program financial reports to the project donor, follow-ups and maintain donors’ relationships.
• Track and monitor use of program assets and equipment as per World Vision Policies
• Provide assets and equipment report to the management on quarterly basis for corrective actions.
• Update grant files with proposals, grant agreements, budgets, financial reports, narrative reports, cost extensions, no cost extensions and other relevant correspondences.