JOB DETAILS:
Job Summary:
A4C Internet Limited is seeking a highly organized and detail oriented General Secretary to manage administrative tasks, support executive functions, and ensure smooth communication within the organization. The ideal candidate will have excellent multitasking abilities, strong communication skills, and a professional demeanor.

Key Responsibilities:
1. Administrative Support:
Manage and organize the daily schedules, meetings, and appointments of the executive team.
Prepare, record, and maintain official documents, minutes, and correspondence.

Ensure timely communication of directives and memos across the organization.
2. Coordination and Communication:
Act as a liaison between management and staff to ensure efficient internal communication.
Handle and respond to external inquiries professionally.

Oversee document flow and maintain confidentiality of sensitive information.
3. Record Keeping and Documentation:
Maintain and update company records, ensuring they are accurate and compliant with legal and organizational requirements.
Assist in filing financial, operational, and employee records securely.
4. Event and Meeting Management:
Schedule and organize company meetings, ensuring all necessary materials and agendas are prepared.
Take detailed minutes during meetings and distribute them promptly.
5. Support in Policy Implementation:
Assist in drafting company policies, rules, and regulations.
Monitor adherence to organizational protocols and escalate concerns when necessary.

Qualifications and Requirements:
• A Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Proven experience in a similar administrative or secretarial role.

• Exceptional organizational and multitasking skills.

• Strong verbal and written communication abilities.
• Proficiency in office software, including Microsoft Office Suite and Google Workspace.
• Discretion and professionalism in handling confidential information.
• Ability to work independently and collaboratively in a fast paced environment.

Preferred Skills:
• Familiarity with the telecom or airtime sales industry is an added advantage.
• Experience in project coordination or management.

• Knowledge of modern recordkeeping systems and practices.

Working Conditions:
• Fulltime position based at A4C Internet Limited headquarters.
• Occasional travel may be required for events or meetings.