Reports to: Administration and Travel Officer

About US:

We are Population Services International (PSI) Uganda, a branch office of the world's leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from TRUST condoms, mama-kits, contraceptives, and water purification products among others. There are over 9,000 “PSI'ers” around the world. It's a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.

Job Summary:  The Front Desk Assistant will perform front office, administrative support and secretarial services in support of the PSI/PACE Country Office operations.

Key Duties and Responsibilities:  

• Receive, sort, sign for packages and distribute mail, internal communications and correspondence within PSI/PACE to appropriate persons and process all mail and deliveries outside PSI/PACE.
• Provide administrative and clerical support to the Administration and Travel Officer as and when required.
• Ensure professional front office support for visitors and staff.
• Manages front office switch board and transfer calls as necessary.
• Responsible for maintaining a clean, conducive and tidy reception area.
• Notify officers on visitor arrivals, direct and allow access to those on appointments and issue appointments as necessary.
• Receive and record all internship and job applications including unsolicited ones and pass them on to the People and Culture Department.
• Manage filling for all documents going through the reception and ensure utmost confidentiality.
• Responsible for reception security and notifying focal persons on any suspicions.
• Compile calendars for key events and notify responsible persons in a timely manner.
• Follow up on meeting invitations for respective staff and notify / remind them accordingly.
• Any other duties as may be assigned from time to time.

Qualifications, Skills and Experience:

• The applicant must hold a Degree in Business Administration, Office Management, Public Relations, Humanities or any other related degree.
• At least three years of experience in office management with a particular training in front desk
• and customer care management in a busy local or international organization.

Personal Competencies

• Respectfulness
• Cultural awareness and sensitivity
• Flexibility and demonstrating sound work ethics
• Good and effective communication skills (both verbal and non- verbal)
• Intelligent and smart
• Warm and cheerful personality
• Active listening and great customer service skills.
• Time management
• Honesty and trustworthiness
• Good planning skills with diary management.

ll candidates should Email a cover letter and CV only to apply@psiug.org

NB: Only shortlisted candidates will be contacted. Please note PSI Uganda does not solicit for funds during any recruitment process.