Financial coordinator (M/F)

at Médecins du Monde
Location Yumbe, Uganda
Date Posted September 2, 2019
Category Finance
NGO
Job Type Contract
Currency UGX

Description

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM currently works in more than 40 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

MdM used to be operational in Uganda from the 1990s until 2005. MdM ran HIV/AIDS programmes with technical and financial support to the hospital of Kakuuto for HIV counselling and testing, and for laboratory activities. Médecins du Monde France also supported the creation of the Kakuuto Aids Post Test Club (KAPTC) for psychosocial activities for people living with HIV. MdM also provided support to CIPA, a community-based organisation set up to ensure the sustainability of HIV/AIDS prevention activities.
Since 2015, MdM has been supporting Most At-Risk Populations (MARPI) through grants and training. Besides that, MdM has trained members of grassroots LGBT organisations to project cycle management. In addition, MdM provides local LGBT leaders (three in 2017-2018) with scholarships for training on leadership.
In July 2017, a fact-finding mission was conducted in the South Sudanese refugee settlement of Bidibidi, northern Uganda, where the French section of MSF has been present since 2016. The fact-finding mission has led to an intervention proposal to progressively take over all the MSF activities at Bolomoni HC III (Health Centre level 3) as well as their outreach activities in Bidibidi refugee settlement by the end of the year 2017. Then a 3-year intervention (2018-2020) with a possible partnership with Human Rights Awareness and Promotion Forum (HRAPF) will aim at reducing mortality and morbidity rates. It will include:
• The running of all Out Patient Departments (OPD) and Inpatient Departments (IPD) activities at the Bolomoni HC III
• The preparation of the progressive handover of the Bolomoni HC III to the health district of Yumbe through capacity building of MoH staff
• A close collaboration with the local population and the empowerment of communities
• A strong focus on mental health and psychosocial support, while developing a mental health community approach and covering some gaps identified
• The strengthening of the Gender Based Violence levels of intervention through covering some gaps identified
• A socio-anthropological analysis of community organisation, community coping mechanisms and expression of emotion within the refugee settlements.

TASKS AND RESPONSIBILITIES:

Under the supervision of the general coordinator, you will have the financial responsibility of the programmes according to MdM and donors standards.

More specifically your responsabilities will be:

Finance

Monitors the financial system in order to ensure that the organization finances are maintained in an accurate & timely manner, and ensure MdM’s funds are used efficiently

Ensures the development of the project and coordination budget together with the finance officer based at HQ and in the budget’s distribution per heading, and in the construction of the annual and revised budgetary frame

Ensures/manages the update of the monthly accounts and the monthly budget follow-up and forecast (BFFU), jointly with the programme teams and sends the BFFU to the HQ every month

Analyses the BFFU, shares and informs the coordinators in order to update the forecast with them

Ensures the implementation of the accounting follow-up (definition of procedures and accounting functioning system)

Ensures transactions are properly recorded and entered into the computerized accounting system (SAGA)

Supervises the cash box management, cash forecast and monthly checks as well as bank management, bank forecast and monthly checks and bank reconciliations

Controls and validates the monthly funds request prepared by the accountant

Proposes and ensures implementation of financial policies and procedures

Supervises the preparation and submission of finance reports to donors

Participate to meetings with donors and/or authorities jointly with the general coordinator and/or other coordinators

Ensures that payments of all local taxes are made

Administration

Manages the filing, storage and security of finance documents

Prepares the monthly finance reports

Gathers finance information in order to improve the efficiency of the structural organisation

Training

According to the mission’s needs, be responsible for training, coaching and supporting the national finance managers with the overall management of financial, accounting and budgetary aspects of the projects in order to guarantee rigorous and transparent procedures and to fulfil the objectives of the mission in the respect of MdM and donors’ guidelines

Develop a training plan for the national managers and support them in their duties

CONDITIONS OF EMPLOYMENT:

Status : Employee
Fixed-term contract
Duration : 6 months

Gross monthly salary: 2 817 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year.
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Punctual teleworking agreement (after 6 months)
Médecins du Monde promotes trainings and internal mobility

SKILLS AND EXPERIENCE NEEDED:

Professional experience
At least 3 years of working experience in a humanitarian context as support services coordinator or finance coordinator or Admin/finance coordinator
Experiences as admin anager will also be valued
Capacity building experience is a must
Experience with ECHO contracts would be an asset

Skills and qualities required
Good ability to work quickly, under pressure, and with short deadlines,
Good ability to manage priorities and to adapt them daily according to the context
Good computing skills , high proficiency on Excel and good management of SAGA is a must
Willing to work in challenging situations
Good communication and problem solving skills
Ability to listen and share decisions / Ability to take effective decisions according to the context
Ability to work under a minimum of supervision
Positive working attitude
Driving licence would be an asset

Languages: English mandatory

You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

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