About the job

Major Responsibilities

Financial Reporting

• Create and manage the preparation of weekly and monthly reports to support departmental and business needs.
• Prepare detailed internal financial reports, including researching and explaining significant variances by working closely with various departments and management.
• Provide ad hoc financial reports, tables, and exhibits as requested.
• Assesses the needs of the business, prioritize projects, and drive new reporting requirements to completion.
• Prepare and analyze financial statements monthly, including income statement, statement of financial position, and statement of cash flows, and present same to management and board.
• Play a crucial role in implementing accounting software to improve reporting and system efficiency.

Financial Planning and Management

• Provide professional advice and sufficient information to facilitate strategic business decision-making.
• Develop a systematic, scalable, and coherent financial planning system with appropriate user-friendly planning tools and templates.
• Deliver a credible annual budget, financial forecast and cost-benefit analysis within set limits of company strategy.
• Provide timely and accurate monthly, quarterly, and annual financial reports with clear variants and explanations as needed.
• Set appropriate internal controls, authenticate transactions, and ensure company readiness for audit.

Business and Financial Management Systems set up and development

• Ensure adherence to the company finance manual on the policy framework and operational procedures.
• Develop transactional templates and tools to aid system efficiencies.
• Fundraising and utilization of funds.
• Cashflow management.
• Regular costing and stock management. Business analysis to ensure optimal mix, pricing, and profitability.
• Investment decisions.
• Liaison with development partners and ensure adherence to project guidelines.

Audit Management

• Review all prepared files for statutory external audit before submission to the auditors and be the key coordinator of external audits.
• Adequately prepare for internal and external audits and offer the required support during the exercise.
• Follow up and resolve issues arising from internal and external audits.
• Carry out analysis of audited financial statements and present the same to management.

Financial Compliance

• Support and implement an internal control system that safeguards company assets.
• Ensure the availability of relevant sections of company law and labor law to staff as required. Ensure statutory compliance in financial dealings regarding all forms of taxation due to the company, employees, and consultants.
• Ensure that company financial obligations to employees and consultants are aligned with the stated requirements of the Employment Act and consultants’ contracts.

Credit Management

• Develop and supervise the implementation of sound credit management policies and procedures ensuring compliance with relevant laws and regulations.
• Provide accountability for credit control and debt management while at the same time maintaining client confidence.
• Maintain the worthiness of the company through timely payment of suppliers, financial institutions, consultants, and vendors.

Logistics, Asset Movement, and Management

• Develop and supervise the implementation of sound asset movement and management policies and procedures.
• Provide accountability for asset registers and ensure proper maintenance and usage.

People Management

• Manage performance of all staff supervised including goal setting, regular feedback sessions, and appraisals.
• Obtain understanding and address the training needs of staff.
• Ensure discipline within the staff supervised.
• Ensure targets across departments are set and KPIs communicated to all.