JOB DETAILS:
About Hearts & Hope for Uganda
Founded in 2011, the vision of Hearts & Hope for Uganda (HH4U) is that every community and child of Uganda would see their full potential, and that we might have the will to help them achieve it. To achieve our vision, our mission is to develop transformational relationships with the people of Uganda.

To partner in the development of Christian communities that would promote spiritual, physical, and socio-economic transformation.
Our primary areas of focus are:
• Health & Wellness – Clean water, basic medical services, etc.
• Education – Student primary & secondary sponsorships, secondary & college scholarships etc.

• Economic Development – Small business grants and agricultural programs, etc.

For more information about Hearts & Hope, visit www.heartsandhope.org.

Position
Reporting to the Executive Director, the Finance & Project Oversight Leader has three primary areas of focus, in order of priority / effort:
1) Financial management of Hearts & Hope in the US, as well as administrative management of the office facilities;

2) Project oversight of all projects executed through the LCU; and

3) Financial oversight & administrative leadership of the HH4U office in Uganda.
To be successful, this person will be committed to the vision/mission of Hearts & Hope, the organization, as well as their individual role. They live the values of the organization, and take great pride in knowing that their work will directly impact the lives of those we serve in Uganda.

Responsibilities
1) Financial & Administrative Management
Monthly
• Bookkeeping, including accurately recording donations & expenses in systems (e.g. Quickbooks),
• perform balance reconciliation, and close the books
• Generate Financial Reports for review by leadership team
• HR Payroll processes for US team members
• Manage sponsorship billing (annual sponsorship renewal process, credit card declines, etc.)
• Coordinate office services from external parties & suppliers & ensure timely payment of invoices/bills, manage inventory of office supplies, etc.
• Maintain inventory of office supplies, ad hoc support of meetings (e.g. ordering catering), printing of postage, etc.
• Support Program Leader in reviewing / developing program budgets

Annually / Ad Hoc
• Support annual fundraiser (“Party with a Purpose”) using auction software and event closeout
• Lead the development of the annual budget in coordination with team members and Executive
• Director for submission to the Board of Directors
• Review General Ledger Accounts, Classes, and financial processes and make any recommendations for improvement
• Support external accountants/auditors for annual audit and 990 tax filing
• Use Donor Management Platform to send annual donation statements to donors each January
• Coordinate budgets for US Travel & Entertainment events and review expense reports
• Work with team members to improve policy & process documentation within the US office

2) Major Project (LCU) Oversight
• Work with the LCU Project & Finance leads to improve project and grant reporting
• Work with the LCU Project & Finance leads to develop project execution processes / phases (e.g.
• Ideation, Budgeting, Approval, Implementation, Close Out)
• Review and approve/reject/modify planned project budgets developed by the LCU Project & Finance departments, in collaboration with Executive Director
• Build & Manage comprehensive project budgets for projects initiated by partners, individual donors, etc. in coordination with Executive Director
• Receive, review, and approve/reject Project Completion and Grant reports from the LCU
• Send wire transfers to the LCU on a monthly basis (operational grants, project funding, etc.)

3) Hearts & Hope Ugandan Office Financial Oversight
• Work with Accounting Assistant in Uganda to streamline monthly accounting processes
• Work with Office Administrator to review/approve/modify annual budget for office expenses
• Review monthly accountability report from Ugandan team
• Review monthly, quarterly, and annual financials to support annual audit
• Communicate & send monthly transfers to Hearts & Hope bank in Uganda

Qualifications
Required
1. College degree, preferably in Accounting/Finance
2. Experience with QuickBooks and standard account practices
3. Experience developing and managing budgets and forecasts
4. Computer proficiency – Microsoft Office (Excel, Word, PowerPoint)

Preferred
1. Experience monitoring projects, developing budgets, monitoring project timelines, and reviewing project accountabilities during and after project implementation
2. Experience problem solving and successfully delivering results with limited resources
3. Experience working in a non-profit or international non-profit environment
4. Donor / customer management databases

Soft Skills
1. Passion, integrity, and mission-minded
2. Understanding of working with team members of different cultures
3. Ability to be self-directed and independent worker in a small team environment
4. Supportive and positive team member
5. Action-oriented, flexible / adaptable, and innovative approach to problem solving
6. Strong written and verbal communication skills