Job Title:  Finance Officer

Organisation:  IMPACT Initiatives

Duty Station:  Kampala, Uganda

About Organisation:

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organisation manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis, GIS and remote sensing. IMPACT was launched at the initiative of ACTED, an international NGO with headquarters based in Paris and presence in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, which allows IMPACT to benefit from ACTED’s operational support in its fields of intervention.

Job Summary: Ensures sound accounting and finance management for IMPACT missions in East Africa, according to the procedures defined for each mission.

Key Duties and Responsibilities: Under the supervision of the IMPACT Regional Finance Manager, the Finance Officer’s tasks will be defined and allocated based on workflows for countries across the region. These tasks might include:

Manage Finance Transactions

• • Record accounts payable and accounts receivable in Excel and SAGE + SAGA
  • Support in updating/uploading SAGA/SAGE
  • Support IMPACT/REACH staff in preparation of project code/budget line
  • Check and update the daily payments file on a regular basis.
  • Draft budget proposals for IMPACT projects in collaboration with relevant staff at IMPACT and ACTED
  • Prepare and update the Financial Sheets (FS) for IMPACT projects
  • Prepare donor financial reports (Amendments\NCE)
  • Prepare and check BoQs and forward inputs into budget template
  • Assist in forecasting expenses, and support on control and analysis of the costs of IMPACT/REACH dedicated costs to improve budgeting and increase financial visibility.
  • Support with reallocations (check payments\allocations, etc.)
  • Support in updating the Allocation table on a monthly basis, for IMPACT international and IMPACT-dedicated national staff in the allocation table
  • Support on the mid-year and annual closure by cross-checking between ACTED and IMPACT accountancy
  • Under the guidance of the Regional Finance Manager, streamline, improve and implement any processes related to finances and finance management that are currently inefficient or absent.
  • Participate in quarterly and annual audits
  • At the end of the contract or annually, assist the Regional Finance Manager in preparation of files to be sent to headquarters (final checking of invoices and their presence, complete the risk file if necessary)
  • Assist the Regional Finance Manager in preparation of the document base on external/ internal Auditors query
  • Assist the Regional Finance Manag to finalize the dispatch of files by adding labels and adequate packaging

Internal Communication Processes

• As requested by the Regional Finance Manager, liaise closely with Acted and IMPACT team members across East Africa to guarantee support to all IMPACT activities.
• Regularly communicate with both the IMPACT and ACTED HQ finance teams as required for the review and validation of reports and budgets.

Qualifications, Skills and Experience:

• Good knowledge of accounting and bookkeeping procedures
• Advanced MS Excel skills (creating spreadsheets and using financial functions)
• Familiarity with accounting software (e.g. 1C; SAGA, QuickBooks)
• Extreme attention to detail, with an ability to spot numerical errors
• Highly proactive, with good self-organisation skills and the ability to work with a minimum level of supervision
• Motivated by problem-solving and making processes more efficient.

To apply, please submit a copy of your resume/CV clearly detailing all prior experience in the above field, roles and responsibilities for the position, and your personal outcome/achievements while in the position. This should be written in English and may be typed or handwritten.

Please submit a cover page detailing your name, nationality, gender, level of education, location of residence, availability, and why you are interested in this position.

Submit the above documents to the Acted Office (Kampala, Nsambya Estate Road, 7HXR + 8VH) or via email to oscar.odhiambo@reach-initiative.org CC ssd.recruitment@acted.org

Please write the recruitment reference on any documents.

A detailed review of all applications will be conducted. Those who meet the qualification shall be contacted for a technical test. Those who pass the technical test will be called back for an oral interview.