Finance Officer
| Location | Kampala, Uganda |
| Date Posted | January 3, 2025 |
| Category |
Accounting
Audit Finance NGO |
| Job Type |
Contract
|
| Currency | UGX |
Description
Skills Required
• Bachelor’s degree in Business Finance and Accounting or related field. • A minimum of 2-3 years’ experience in a similar role is an added advantage. • Highly developed interpersonal and communication skills • High level of integrity • Wide usage of custom excel packages and Quickbooks accounting packages is a requirement • Demonstrates CEDO’s core values of accountability collaboration integrity ambition and creativity.
Job Summary
The Project Finance Officer shall be responsible for initiating the payment process. His/her duty shall be to receive supporting documents for payments; write payment requisitions and payment vouchers, Initiate online payments and also post the approved payments into the Quickbooks.
- Minimum Qualification : Bachelors
- Experience Level : Internship & Graduate
- Experience Length : 2 years
- Working Hours : Full Time
Job Description/Requirements
1. Receiving approved Memos, Concept notes and invoices from project staffs, and review all the payment requests for eligibility and allocability before processing. Allocable expenses are those in approved funding budget while eligible costs are that pass test criteria i.e
- The cost to be incurred must be in line with approved work plan.
- Must be reasonable for the performance of the award and must reflect prevailing market prices.
- Must be in conformance with programme objectives and activities and not dependent on availability of funds
- Must be consistent with all policies, and procedures as set out in the finance and accounting policies manual.
- Must fit definition cost in accordance with generally accepted accounting principles
2. Update variance analysis schedule to avoid overspending and underspending of charged budget lines. In case of intentions to overspend, authorization MUST be sought prior to payment processing, with genuine reasons.
3. Write payment vouchers and Requisitions, attaching supporting documents on payment requisitions. These should be submitted to Finance Manager for review and on time.
4. Uploading all reviewed project payments immediately into the online payment system, and/ or writing a Cheque. All payment advances MUST be booked into the QuickBooks immediately.
5. Ensure project payroll management, including staff scheme contributions and payment of statutory deductions, is carried out with proficiency, approved and processed in a timely manner. Staff Salaries MUST be paid by 25th day of ending Month, while Staff Welfare Scheme, NSSF and PAYE deductions must be paid out by 1st day of the new month to allow for a complete financial report due 4th day.
6. Filling of project accountabilities for easy retrieval and maintaining the records in well-marked book shelves in the accounts department.
7. Maintaining the project asset register, with regular verified hard copies printed and filed for reference.
8. Supporting the Finance Manager during preparation of –and the Audit processes; including in responding to audit quarries and other financial reports reviews raised by donors or donor representatives or the Board of Directors.
9. Providing pro-active advice to management to ensure optimal adherence to procurement and finance management procedures and policies.
10. Carrying out any other lawful duty allocated by a supervisor.