JOB DETAILS:

Project: Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM)

Background
The purpose of the Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM)
Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief

(PEPFAR) and President’s Malaria Initiative (PMI). In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:
• Global Commodity Procurement and Logistics
• Systems and operational support
• Global and local collaboration to improve availability of health commodities

Purpose
The Finance Manager is responsible for all aspects of the program’s accounting and financial management in compliance with US government regulations, Government of Uganda requirements, and Chemonics policies, systems, and procedures. S/he oversees the processing of accounting transactions in accordance with generally accepted accounting principles and ensures adherence to the Field Accounting and Compliance (FAC) Manual. The Finance Manager supports the Operations and Finance Director by performing financial analysis and forecasting, identifying opportunities for operational improvements, and contributing to periodic reviews of operational performance.

Principal Duties and Responsibilities
Finance Management
• Prepare and submit deposits and wire transfer requests to the bank
• Issue checks for processed transactions, logs payments, and distribute and/or mail checks to the appropriate vendor
• Review project staff timesheets and processes monthly payroll
• Calculate and processes any tax payments, when appropriate
• Liaise with a Ugandan accounting for local financial management and accounting reporting as needed
• Prepare and maintain all the project financial reporting mandated by Ugandan authorities
• Ensure that all financial transactions and practices related to GHSC-PSM activities in Uganda adhere to USG and Government of Uganda regulations
• Enter expenses into ABACUS (PSM accounting system) and provide supporting documentation for expenses entered
• Collect and review employee expense reports for accuracy

• Prepare and submit monthly accounting reports to the home office, respond to questions from home office accounting unit and project support team
• Maintain transparent and audit-proof record keeping systems per PSM’s policies
• Review, process, and enter accounting activity into financial platforms as needed
• Obtain documentation and approval for all transactions
• Research the status of invoices/payments, as required
• Submit recommendations for standard exchange rate to the home office every month

Budget Management
• Responsible for the preparation, implementation and monitoring of the project’s annual work plan budget and Chemonics Field Office corporate forecasting, liaising with the headquarters Country Team
• Develop and implement a budget tracking system to monitor the implementation of planned activities based on the approved work plan budget
• Review monthly expenditure forecast from Task Order managers and Wire Transfer Request of planned activities for the purpose of ensuring program operations and activities are within budget
• Review Procurement Action Request (PAR), Travel & Activity Advances, and Hiring Requests to ascertain budget provision and reasonability
• Provide factual and analytical budget performance reporting
• Provide budget financial advice to the Country Director and Operations & Finance Director
• Assist the Operations & Finance Director in completing budgeting reporting requirements
• Conduct ad-hoc auditing of financial transactions on a sample basis to ensure that appropriate back-up documentation exists
• Assure that all receipts and invoices are originals and are properly filed according to transaction dates
• Develop the capacity of all local staff in financial management as needed
• Supervise the Accountant, building his/her capacity and professional development
• Any other tasks assigned by the Operations & Finance Director

Qualifications and Desired Attributes
• Bachelor’s degree in business administration, economics or another relevant field
• Minimum of 6 years of experience in program administrative and finance management
• Previous professional experience with international donor programs
• Prior experience with USAID-funded projects or GHSC-PSM preferred
• In depth knowledge of the operating environment and employment regulations in Uganda

• Experience in bookkeeping and accounting
• Results-oriented professional capable of achieving targets and goals set in cooperation with the client, counterparts, and stakeholders
• Experience supervising teams and managing direct reports
• Possess excellent organizational and multi-tasking skills
• Ability to communicate clearly and effectively
• Strong verbal and written communication skills in English.

Level of Effort and Location
This long-term position will be based in Kampala, Uganda with intermittent travel throughout the country, as needed.

Supervision
The Finance Manager will report directly to the Operations and Finance Director or his/her designee.

To apply, please use this link: https://chemonics.formstack.com/forms/finance_manager. Applications submitted by email or any other means will not be reviewed. Please include a cover letter highlighting your experience, and an updated CV showing your qualifications and relevant experience.

Please note
Only candidates who are shortlisted will be contacted. Due to the volume of applications, we are unable to respond to individual inquiries by phone or in person regarding the status of your application.

Disclaimer
Filling this position is contingent upon receiving USG approval and funding.