JOB DETAILS:

Job Summary

Working closely with the Fund Manager, s/he is overall responsible for effective financial management and reporting by providing consortium partners with oversight of program finance through financial planning, budget monitoring, and adherence to compliance requirements. S/he also serves as the link person between the consortium and the Mastercard Foundation.

Roles    & Responsibilities

Financial management

• Work closely with the Fund Manager to develop and use the program financial and administration guidelines.

Budgeting and Planning 

• Consolidate and review detailed annual and quarterly budgets aligned with the program outputs.
• Monitor budget utilization, track expenditures against approved budgets, and provide regular updates.
• Coordinate timely partners accountability to ensure funds are used for the approved program activities.

Procurement Management

• Support partners’ procurement processes to ensure transparency and compliance with policies and regulations.
• Conducts post procurement audits.

Expenditure management

• Apply pre-audit checks on all partners’ Internal Control Systems (ICS) to ensure compliance with applicable financial rules, principles, and regulations and that partners only incur eligible payments.

Accounting and Record Management

• Ensure the recording of all transactions are timely and accurate in the books of accounts.
• Carry out the monthly reconciliation of expenditure.
• Check that proper payroll controls are applied.
• Supervise the project’s fixed assets management and maintenance.
• Ensure the safe custody of all financial records for review by external or internal auditors.

Financial Reporting

• Prepare routine budget variance analysis reports for decision making.
• Prepare the annual financial report in accordance with the Foundation’s financial regulations.
• Maintain a detailed Assets Register for and safeguard all the program assets.
• Ensure that all financial reporting requirements are complied with.

Audit

• Coordinate annual external audit.
• Prepare and follow up audit response plan with each partner to address issues raised by external auditors.

Financial Capacity building

• Conducts financial management risk assessment, develop customized capacity building plan and provide routine mentorship, coaching and training to each consortium partner based on their needs.

Person specifications:

• A bachelor’s degree in Finance, Accounting or Business Administration (Accounting or Finance specialization).
• CPA or ACCA or CIMA professional certification is mandatory. Master’s degree is an added advantage.
• Minimum of 5 years of knowledge and experience in financial management, budgeting, and reporting involving consortium donor funding.
• Knowledge and use of a computerized financial management systems (accounting software and Advanced Excel) is mandatory.
• A strong leadership, interpersonal and communication (written and spoken English) skill with a track record of managing large budgets.
• Strong financial analytical skills and attention to detail.
• Demonstrated ability to work with diverse teams and stakeholders.
• Knowledge of financial regulations, compliance, and audit processes.
• Familiarity with Ugandan financial and tax regulations.
• Ability to work effectively in a fast-paced and dynamic environment.