Reports to: Director Finance & Administration

Background

JSI Research & Training Institute, Inc. is seeking a Finance Manager for a fiveyear USAID-funded U.S. President’s Malaria Initiative Uganda Malaria Reduction Activity (MRA). MRA aims to improve the survival and well-being of Uganda’s most vulnerable pregnant women and children in selected regions. The Activity will work with the Government of Uganda to improve technical, managerial, financial, and leadership capacity at all levels of the health system.

Job Summary

The Finance Manager is a full-time position based in Kampala. They will be responsible for monitoring the JSI financial accounts and systems for the project and for the accounting system and bank accounts, budget tracking and expenditure projections, expense monitoring and financial reporting for the contract. They will develop a comprehensive financial disbursement system based on established mobile money and other electronic payment platforms, to limit cash transactions and reduce the risk of fraud and will report to the Director of Finance and Administration. They will supervise the Finance Officer and Accountant based at the Kampala office and provide financial management support to regional accountants S/he will provide leadership of the Finance and Administration unit in the absence of the Director, Finance and Administration

Responsibilities

• In collaboration with the Director of Finance & Administration, establish and maintain a financial and administrative system fulfilling all USAID rules and regulations and in line with JSI financial policies and procedures;
• Develop a comprehensive financial disbursement system based on established mobile money and other electronic payment platforms, to limit cash transactions and reduce the risk of fraud;
• Establish strong internal controls to mitigate against the risk of financial fraud;
• Supervise the day-to-day work of the Finance Officer and Accountant reporting to her/him;
• Provide technical and management oversight of the accountants based at the regional level
• Support non-finance staff through in-house trainings;
• Manage the monthly accounting cycle and bank account monitoring and reconciliation;
• Collaborate with Director of Finance & Administration to maintain and update the monthly budget tracking sheet (BTS) in a timely manner to make ready for monthly financial analysis;
• Review and track program budget(s) on at least a quarterly basis and prepare a report for the Senior Management Team;
• Review and monitor field operations budget with the management team; this may include the reviewing activity cost projections;
• Review and certify the monthly payroll, invoices and payment requests;
• Prepare expenditure projections and place timely cash flow requests to the US office;
• Review and certify the monthly field accounts documentation, including QuickBooks vouchers and reconciliation reports prepared by the Accountant;
• Respond to queries raised on finance reports uploaded to Field Link and resolve them in a timely manner;
• Ensure that outstanding advances at the end of each month are to a minimum level;
• Participate in the preparation of work plans and work closely with the technical team to prepare and monitor costed work plans;
• Ensure that all project incurred expenses are paid in a timely manner;
• Develop and maintain an effective professional relationship with JSI’s local bank;
• Ensure that all taxes deducted from staff and vendors are paid monthly to relevant authorities and on time;
• Collaborate with the Grants Manager on the management of the grants program, including the financial monitoring visits, adherence of grantee expenditures to USG policies and procedures, and training of grantee finance/ accounting staff as is needed;
• Develop and maintain an Electronic payments system that is efficient to support project activities;
• Prepare quarterly VAT reports and documentation for submission to USAID;
• Ensure that in your line of duty, you are aware of child safeguarding principles and guidelines and apply it in your day-to-day roles as you interact with communities and children.
• Ensure promotion of safe child practices and mitigation, prevention, and reporting of violations of children to ensure compliance; and
• Carry out other tasks as assigned by the Director of Finance and Administration.

Qualifications

• Bachelor of Science in Finance, Business Administration, Finance/Accounting or related field, Master’s degree is highly preferred;
• CPA or professional training in ACCA is an added advantage.
• At least 10 years years of relevant experience in finance/accounting with a USAID project, 5 of which must have been at managerial level;
• Demonstrated experience supervising, mentoring, and training of finance and non-finance teams
• Experience working with mobile money transfer systems required;
• Experience with USAID contracts is an added advantage;
• Knowledge of USAID rules and regulations strongly desired;
• Strong organizational skills;
• Experience with QuickBooks accounting system desired;
• Strong communication and interpersonal skills;
• Fluency in English, written and oral communications skills; and
• Extensive knowledge of Microsoft Excel, Microsoft Word, PowerPoint and Access;

JSI Research & Training Institute, Inc. is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions. M/F/V/D.

JSI is a child safe organization, and the safety and wellbeing of children is a key priority of our organization. To ensure that, it is required that all JSI employees have a clear understanding of the guidelines to prevent, identify, and report violations of same.