Finance Manager

at FHI 360
Location Kampala, Uganda
Date Posted April 3, 2024
Category Accounting
Audit
Finance
Management
NGO
Job Type Contract
Currency UGX

Description

About the job

Position: Finance Manager

Location: Country Office Uganda/ Kampala

Supervisor: Associate Director Finance and Administration

Position Description Summary

The Finance Manager will provide overall financial and accounting Leadership to the Uganda Country office. His/her responsibilities includes monitoring project finances, Preparing weekly cash requests, reviewing and posting transactions into GFAS financial system, preparing project budgets, managing financial reporting to clients, ensuring adherence to funder rules and regulations, coordinating with the Regional Office and headquarters on financial information required on the project, providing financial technical assistance to develop the capacity of FHI 360 partner organizations and entities in the country, and acting as a resource for project staff on finance-related issues. Provides leadership and technical guidance for compliance with Generally Accepted Accounting Procedures (GAAP).

Job Summary/Responsibilities

  • Provides leadership and support for all project financial management areas including, accounting, payments, reporting systems and procedures.
  • Assist in managing MCHN & RISE projects budget in accordance with the approved annual budget and monitor the expenditures on an on-going basis.
  • Oversees the timely completion and accuracy of monthly financial reports in GFAS and other reports required by USAID and FHI360 Management.
  • Review all financial transactions and reports before escalation to the next level
  • Responsible for the maintenance of adequate financial resources in-country to support monthly program operations and subrecipients reimbursements.
  • Ensures all activities related to financial management are carried out in conformance with policies and procedures established by FHI 360 and the funder.
  • Coordinates with related staff to ensure that project budgets, accounting, and fiscal control procedures are implemented effectively.
  • Review and approve the termination payment for all Field Office staff
  • Oversees the pre-award assessments of new implementation agencies and guides the subaward budget development with technical staff.
  • Oversees the monitoring and review of subaward financial reports to ensure compliance with subaward budgets and FHI 360 policies.
  • Provides recommendations and consult with management on financial projects and compliances.
  • Develop and maintain effective working relationships with regulatory institutions, consultants, management, and staff
  • The position duties require broad conceptual judgment, initiative, and ability to deal with a wide range of finance issues.
  • Works with confidential data, which if disclosed, might have significant internal and / or external effect.
  • Examine and review documents related to the monthly accounting closure of the Uganda country office.
  • Analyze and submit to the Region and headquarters on time the monthly accounting documents for Uganda country office
  • Keeps abreast with the latest trends in financial accounting and mentor staff.
  • Build and train staff on financial policies and procedures, GAAP practices and client relationships.
  • Provides support to the internal and external audit functions.
  • Performs other related duties as assigned by supervisor.

Responsibilities

  • Provide leadership to financial aspects of the project, including general administrative processes, financial management, sub award management, accounting, and logistics.
  • Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub award and operations aspects of project.
  • Ensure compliance of financial and operations systems with FHI 360 policies and procedures, USAID rules and regulation, award requirements, and Government of Uganda laws.
  • Develop, analyse and monitor program budgets; monitor and track obligations and expenditures against budgets.
  • Advise senior leadership regularly on matters related to finance.
  • Provide technical assistance, as needed, to local partners on financial compliance and reporting.
  • Prepare and submit annual and quarterly financial and accrual reports to USAID.
  • Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID.
  • Liaise with internal and external auditors in the review of project financial management.

Minimum Qualifications:

  • Bachelor’s degree or higher in Accounting, Finance, Business Administration, or related field from a recognized institution is required.
  • Professional accounting qualification (ACCA or CPA) is a requirement.
  • At least seven years of relevant experience in administrative and financial management, including overseeing the finance and operations of equally large and complex projects.
  • Familiarity with USG rules and regulations is required.
  • Knowledge in generally accepted accounting, budgeting, and fiscal control principles.
  • Demonstrated experience and skills in developing and managing large budgets.
  • Relevant skills in automated accounting software systems and database spreadsheets.
  • Experience building capacity in financial management of community-based organizations and implementing partners.
  • Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations, and international donor agencies.
  • Demonstrated leadership qualities in financial management expertise.
  • Strong interpersonal, writing, and oral presentation skills in English.
  • Ability to work independently and manage a high-volume workflow.
  • Relevant computer software skills and familiarity with accounting software (including, at a minimum, the standard applications in MS Office).
  • Excellent interpersonal skills and experience establishing and maintaining good relationships with a wide variety of professionals and organizations.

The above statements are intended to describe the general nature and level of work and are subject to modification. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 offers a competitive compensation package and is an equal opportunity employer.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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