ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Finance Associate SC6 to be based in Kampala. The selected candidate will be employed on a Service Contract

JOB PURPOSE

To support the financial accounting and analysis processes, and provide general finance, budget and administration support services with specific focus on the Grant Relevant Funds to facilitate transparent and efficient utilization of financial resources at the WFP Uganda Country Office (UGCO).

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and report to the Head of Unit, Chief, or Finance Officer.
At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources and coach and coordinate a team of support staff, or specific support service(s).

DESCRIPTION OF DUTIES (Not all inclusive)

1. Prepare/Support in the preparation of routine and ad hoc financial reports and analysis for both internal and external stakeholders to support decision making and to comply with donor, partner or other stakeholder requirements with particular focus on the Grant Relevant Funding. This will include supporting with the preparation and presentation of the quarterly country program budget versus spending analysis, as well as resource management committee financial analysis, etc.

2. Setting up and maintaining a repository of supporting documents for personnel costs, travel costs and related subsistence allowances, other costs, and transactions with of CPs for Grant Relevant funds over the project period in preparation for any future verification exercises. This will also entail putting in place and maintain records of appropriate justification for partial or full cost allocations for staff, administrative costs and other indirect costs to these Grant Relevant funds.

3. Under the Harmonized Framework for Cash Transfers procedure, review and certify expenditure and disbursement requests and coordinate the periodic evaluations of implementing partners (HACT). Work as the Finance Unit's HACT focal point, liaising with programming teams to ensure that all essential transfers and reports are completed on time.

4. Conduct periodic reviews of Grant-relevant expenditure and the related supporting documentation at the Country, Field and Area Offices providing summaries of any exceptions noted to the Project/Activity Managers and Finance Officers along with proposed corrective actions. This will entail the preparation of quarterly management reports for all the Grant Relevant funds at UGCO and highlighting any exceptions that need to be addressed.

5. In WINGs, support the processing of staff operational advances, cooperating partner advances and other routine payments. Ensure that these advances are tracked and expensed in a timely manner and to the correct expenditure lines.

6. Support the monthly MMC reporting process by reviewing long outstanding reconciling items and following up on their resolution. These include GRIR, Logistics Service Provision, Common Premises, etc.

7. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.

8. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.

DESCRIPTION OF DUTIES CONTINUED

9. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in accordance with WFP finance rules and regulations.

10. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.

11. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.

12. Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.

13. Maintain the web-based register for all invoices and payment transfers, and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.

14. Monitor and record all expenses in accordance with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.

15. Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

LEADERSHIP FRAMEWORK

Leads by Example with Integrity

Upholds WFP values, principles, and standards:

Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:

Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:

Stays focused and calm when under pressure and encourages others to do the same

Demonstrates humility and a willingness to learn: \

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

Delivers results for maximum impact:

Holds self and/or others accountable for the delivery of results Delegates appropriately:

Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:

Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative Teamwork

Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

Gives timely and constructive feedback:

Supports development for others by giving timely and constructive feedback

Builds and shares new perspectives:

Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

Communicates and fulfils WFP’s vision:

Fulfils WFP’s vision and is able to explain how their objectives support the vision

Embraces curiosity and new ways of doing things:

Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:

Gathers data and shares knowledge to inform team decision making

Considers the impact of decisions:

Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

Builds partnerships: Builds partnerships by seeking out opportunities to work with others

Collaborates to deliver common objectives:

Collaborates with partners by sharing information and working together to deliver common goals

STANDARD MINIMUM QUALIFICATIONS

Education: First Level University Degree (Bachelors) in Commerce, Accounting, Finance, Business Administration or its equivalent.

Full or final stage professional accounting qualifications such as ACCA, CPA, or their equivalent.

Experience: A minimum of three (3) years of progressively responsible experience in finance, accounting, auditing or related area

Experience in reviewing and analysing financial statements.

Demonstrated ability to collaborate across one or more dispersed and diverse teams is desirable.

Good working knowledge of the complete Microsoft Office suite, proficient in MS Excel. Ability to analyze, interpret and identify process improvements.

Proven professionalism, punctuality, accuracy, confidentiality, integrity and flexibility, as well as proven achievement in introducing new and more effective                              ways of working.

Language: Fluency in English (both oral and written) is required, as well as the duty station’s language