ORGANISATION DESCRIPTION:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting  nationals and refugees and various institutions in the country notably the government, community based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. IRC has a country office in Kampala, a regional office in Kitgum (and Lamwo), West Nile, Yumbe and Arua as well as Moroto. 

Main Purpose of Job:

The Finance Assistant will be a key member of the Yumbe team and will contribute towards the achievement of the field’s finance objectives. Under the direction of the Operations Officer, the Finance Assistant maintains the cash books and is responsible for the accounts payable functions of the department. 

Responsibilities:

• Prepare cash transaction vouchers.
• Maintain bank cash book and process all cheque payments.
• Monitor invoices and cash payment request vouchers and updating Finance Tracker.
• Ensure that all payment requests are cleared in the BVA system after effecting payment
• Create Invoice and Payment Journals for transactions in finance Office
• Prepare mobile money payment journals for program trainings and submit to Finance officer for review before effecting payment.
• Ensure field program activity payments are promptly paid according to IRC policies both using cash or mobile money and be the focal person for field finance payments.

•   Monitor cash usage and requirements and advise the Senior Finance Officer & Finance Manager on spending rate
•  Prepare monthly bank reconciliations to be reviewed by Finance Manager.
• Maintain a proper back up of documentation at the field office by ensuring all bank transaction vouchers are scanned monthly before sending to Head office.
•  Prepare cheques and online bank transactions for approval by finance Manager and payment to the payee.
• Notify the bank of any change of signatories immediately and be focal person for bank liaison.
•  Follow up cash in transit and transfers.
• Ensure IRC policies and procedures are respected in all the cash and bank transactions.
• Liaise with the Finance Manager and Senior Finance Officer in Kampala on cash transfers and submit monthly cash projections.

Reporting: Prepare a monthly Finance bank report and submit to Finance officer and Finance Manager.

Systems Compliance and Improvement: - 

• IRC-Uganda specific finance, logistics, IT, security, communications and human resource/administration policies and procedures.
•  Any new procedures and guidelines designated in circulars from Country Director and OC

Policy compliance – IRC way policies

• Ensure any violations of the IRC Sexual Abuse and Exploitation Code of Conduct are reported to the CD. The reporting of violations is an obligation on the part of all staff members.
•   Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by IRC and other humanitarian workers.

Confidentiality: -

Ensuring the non disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

Note - The role of Finance Assistant cannot be limited to the specific duties and tasks detailed herein.  The success of the IRC’s humanitarian mission is the highest priority and all issues which arise must be addressed accordingly. Therefore, Finance Assistant will be required to manage all unforeseen issues and circumstances and remain flexible to perform any other duties, as and when required.

Standards For Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Deadline for receiving applications is  Tuesday December 14th,2021.

Qualifications

• A Diploma or equivalent experience in Accounting, Business Administration, Commerce or Finance.
• Minimum of 1 year working in the finance function.
• Experience working with NGOs (preferred but not a prerequisite);
• Ability to work under pressure and manage multiple priorities.
• Knack for detail. Able to communicate effectively
• 
  Skills and Abilities

• Strong organizational skills and attention to detail;
• Strong Computer skills (MS Word, Excel,)
• Must be able to function comfortably in a loosely structured but complex work environment, working and Prioritizing multiple tasks.   
• Able to communicate effectively (written and verbal) in English with programme staff.
• Good supervisory skills, time management and interpersonal skills