JOB DETAILS:
The responsibilities of the position are to be performed in accordance with the provisions of Acacia ‘Employment Contract’ & the ‘Terms of Service’.

Job Purpose
To carry out the duties of Finance Assistant under the direction of the Head of School and the Finance Manager
To promote the aims and objectives of the school and maintain its philosophy of education and Christian witness

Main Duties and Responsibilities
Finance assistant duties include, but are not limited to:
• Reviewing payment requests, verifying supporting documents, ensuring authorisations are in place before issuing payments under the value of 500,000 ugx

• Receiving cash and receipting it (tuition, clubs, uniform cash etc)

• Initiating online bank payments under the direction of the Finance Manager
• MTN mobile money payments
• Updating the excel cash $ & UGX ledgers with cash expenses and receipts, checking supporting documents attached to each transaction
• Daily cash counts with the finance assistant/receptionist to verify 1) excel ledger with 2) QB & 3) the physical cash count
• Weekly posting of payment transactions in QB including: accountabilities, bank payments, petty cash vouchers
• Banking duties including: depositing parents cheques, processing EFTs & cheque payments at the bank, immigration payments.
• Monthly filing of Tax returns (PAYE, WHT & NSSF)
• Month end reporting tasks (Balance sheet account reconciliations)
• Preparing of tuition invoices quarterly to be reviewed by the finance manager

Receptionist duties include but are not limited to:
• First point person with visitors and parents arriving at the school - dealing with parent queries, scheduled and non scheduled appointments, vendor/new parent inquiries, verifying new pickup authorization
• Answering the reception phone and dealing with inquiries.
• Communication to parents via Whiteboard notices & bulk texting
• Welcoming new parents and providing a tour and information about admissions
• Scheduling ‘new student’ assessments with grade teachers
• Assist the Admissions assistant to collect & review admissions applications, health forms, ICT and e - safety documentation.
• Administrative duties including emailing letters to parents, printing, photocopying and laminating materials for teachers when TAs are not available
• Managing report card distribution & transition data (report cards) for outgoing students transferring to new schools.
• Maintaining teacher copy room - checking copiers are working, adequate paper, toner etc is on hand. Contact ICT if machines need servicing
• Collecting and recording money for special collections, field trips and visits.
• Updating Alma database - being fully conversant in all aspects of this software

First Aid duties:
• Managing sick bay & First Aid incidences.
• Ensuring First Aid supplies are restocked including first aid boxes in classrooms & buses.
• An annual review of this job description and allocation of particular responsibilities will take place as part of the Performance Review
Requirements
• Applicants must have a meaningful faith in Christ and a track record of service in their church and community.
• Teachers must have a valid teaching certificate, which can be from their home country.
• Ideally, teachers should have two years of teaching experience in a diverse classroom.
• For teachers coming from North America or Europe, international teaching and life experience is strongly preferred and usually required.
• For teachers from Uganda or other African nations who have not lived outside the continent, teaching experience in an internationally accredited international school is strongly preferred and almost always required.