JOB DETAILS:
About the Role
The Finance and Logistics Officer is an exciting role which will be central to achieving the above programme objectives. She/he will be managing finances, coordinating logistics, with cross-cultural communication skills across Restless Development’s implementing countries, working directly with the Programmes Team in the implementing countries. The successful candidate will ensure that AU-EU programme Financial reports are documented.

Key responsibilities
Financial Management:
• Managing the financial aspects of the program, including budgeting, expenditure tracking, and financial reporting.
• Ensuring compliance with donor regulations and financial procedures.
• Providing financial analysis and advice to support decision-making.
• Providing training and support to staff and partners on financial and logistical procedures.
• Building the capacity of team members to effectively manage program resources.
• Promoting best practices in financial and logistical management across the program.
• Support annual external audit of the Project and Restless Development Internal audits.

Logistics Management:
• Coordinate procurement, transportation, and distribution of materials.
• Oversee event logistics and manage inventory to ensure timely delivery of goods and services.
• Coordinating logistical aspects of program activities, including procurement, travel, transportation, and distribution of materials.
• Managing inventory and ensuring timely delivery of goods and services.
• Overseeing logistical arrangements for events, workshops, and meetings.

Grant Management and Budget Oversight:
• Supporting the management of grants and contracts, including compliance monitoring and reporting.
• Facilitating grant application processes and ensuring proper documentation for both online and physical filing.
• Liaising with funding agencies and partners regarding grant requirements and deliverables.
• Monitoring program budgets, ensuring alignment with project objectives and donor requirements.
• Tracking expenditure against budget lines and identifying variances for corrective action.
• Providing regular financial reports to management and stakeholders.
• Update monthly and quarterly spend overall budget to facilitate monthly project status meetings.

Reporting and Documentation:
• Preparing and reviewing financial and logistical reports for internal and external stakeholders.
• Maintaining accurate records and documentation related to program finances and logistics.
• Ensuring compliance with reporting requirements and deadlines.

Collaboration and Communication:
• Collaborating with program staff, partners, and stakeholders to ensure effective coordination of activities.
• Communicating financial and logistical information clearly and accurately to relevant parties.
• Participating in meetings, workshops, and conferences to represent the program as needed.

Continuous Improvement:
• Identifying opportunities for process improvement in financial and logistical management.
• Implementing strategies to streamline operations and enhance efficiency.
• Contributing to organisational learning and knowledge sharing initiatives.

Adherence to Policies and Procedures and Managing Risks:
• Ensuring compliance with organisational policies, procedures, and ethical standards.
• Upholding principles of transparency, accountability, and integrity in all aspects of work.
• Adhering to relevant legal and regulatory requirements governing financial and logistical activities.
• Identify and mitigate financial and logistical risks to program delivery.
• Implement risk management strategies and conduct periodic assessments.

Others (5%)
• Other duties as required, including occasional work on weekends for which time off in lieu (TOIL) can be taken.