JOB DETAILS:

Primary Functions of the Position
The Finance and Administrative Assistant will provide overall support to the Finance department. The position requires keen attention to detail and high levels of confidentiality and integrity. Working under the supervision of the Finance and Administration Officer, PPD Africa Regional Office, the Finance and Administrative Assistant will undertake the following duties;

Duties and Responsibilities

• Maintenance and monitoring the petty cashbooks
• Receiving all approved payment requests
• Entering approved payment requests into accounting software- Sage Evolution.
• Preparation of payment vouchers for both cash and bank payments
• Registering all payments before issuing them to the vendors and ensuring availability of receipts.
• Ensuring that accounts are accurately monitored and recorded
• Follow up accountability of advances following procedures in the accounting manual
• Files all accounting documents in properly labelled files
• Preparation of Bank reconciliations
• Maintaining financial records which accurately record the Organization’s incoming and outgoing finances
• Assist in dealing with the payroll by processing wages and employee expense claims.
• Assist in the preparation of monthly management/financial accounts/reports.
• Carrying out banking duties as a third-party agent including making cash deposits, cash withdrawals, picking bank statements and other related tasks.
• Participate in field activities to ensure project resources are properly utilized.
• Participate in the preparation of Audit files / Audit processes
• Other duties assigned by the supervisor and / or Head of Department