Finance and Administration Officer
| Location | Masaka, Uganda |
| Date Posted | December 3, 2024 |
| Category |
Accounting
Administration Finance Management NGO |
| Job Type |
Contract
|
| Currency | UGX |
Description
Job Description
Masaka Relief Foundation (MRF) is an indigenous non-governmental organization
(NGO) founded to address the pressing poverty challenges faced by over a third of Uganda’s population, particularly children, adolescents, youth and their communities.
These groups are the primary victims of the country’s economic struggles, facing issues such as lack of access to education, child marriages, child labor, street living, HIVAIDS, and poor health services. MRF is committed to advocating for the rights and social empowerment of these vulnerable groups, promoting community development, and creating sustainable change.
Position: Finance and Administration Officer
Reports to: Executive Director
Contract Duration: One-year renewable
Location: Masaka City
Job Type: Full-time
Job Summary:
We are seeking a highly motivated and organized Finance and Administration Officer to join our team. As a key member of MRF, you will play a pivotal role in implementing and operationalizing our finance and administration policies, ensuring the smooth management of financial and administrative processes. The ideal candidate will have a strong foundation in both financial management and administration, and the ability to work in a fast-paced, growing organization.
Key Responsibilities:
1. Finance Management:
- Operationalize financial policies: Implement and oversee adherence to MRF’s financial policies, ensuring compliance with internal and external regulations.
- Financial record-keeping: Maintain accurate financial records, including ledgers, accounts, and receipts for all transactions.
- Budgeting and forecasting: Assist in preparing annual budgets, managing cash flow, and developing financial forecasts.
- Financial reporting: Prepare regular financial reports, such as profit and loss statements, balance sheets, and cash flow reports for internal stakeholders.
- Payment management: Oversee the payment processes for vendors, staff salaries, and operational expenses.
Reconciliation: Perform monthly bank reconciliations and ensure accurate tracking of financial data.
2. Administration and Office Management:
- Office operations: Manage day-to-day office operations, ensuring the smooth functioning of administrative systems, processes, and procedures.
- Procurement: Oversee the procurement of office supplies, equipment, and services, ensuring cost-effectiveness.
- Document management: Organize and maintain both physical and digital files, ensuring easy access to important documents.
- Support to senior leadership: Provide administrative support to the leadership team, including managing communications, scheduling meetings, and coordinating activities.
- Policy development and implementation: Assist in developing and implementing organizational policies related to finance and administration.
3. Compliance and Risk Management:
- Regulatory compliance: Ensure compliance with relevant financial regulations, tax laws, and reporting requirements.
- Audit preparation: Support in preparing for audits by keeping financial records up to date and providing necessary documents.
Required Skills & Qualifications:
- Education: A degree in Accounting, Finance, Business Administration, or a related field.
- Experience: At least 1-2 years of experience in finance and administration, preferably in a growing organization or startup.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, Xero).
- Organizational Skills: Strong ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
- Ethical and Trustworthy: High integrity and commitment to confidentiality in handling sensitive financial and administrative information.
Personal Attributes:
- Self-motivated: Capable of working independently and taking initiative.
- Adaptable: Comfortable working in a rapidly changing environment and managing shifting priorities.
- Team-oriented: Strong collaborative skills, able to work positively with diverse teams.
Applying Instructions
Interested candidates should submit their resume and a cover letter addressed to the Executive Director at mrf19.ug@gmail.com. In your cover letter, please highlight your relevant experience and explain why you’re excited about contributing to the growth of MRF.