About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Finance and Administration Officer to administrative, coordination and financial management support. This role will be offered on a one(1) year fixed term contract, subject to availability of funding and will be based in Kampala, Uganda.

The position holder will ensure processing, recording of payment transactions and office management processes are done in timely and accurate manner. The position holder supports compliance, and the expectation is for strong collaboration with all office staff members. The position requires resolute fiduciary responsibility of all financial resources and high professional standards with a willingness and ability to enforce compliance with GAIN and donor policies and procedures.

Key Responsibilities include:

• Work with the Finance and Administration Manager to plan and implement financial and administrative operations systems in accordance with GAIN policies and procedures while keeping within donor requirements. This includes systems for Cash Flow management, consolidation of accounting information, internal controls, financial reporting, financial record keeping, grant management and compliance.
• Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with GAIN policies and procedures and donors grants and contracts requirements and promptly process payments.
• Preparation of monthly reports, ensuring all transactions for the month are recorded accurately and deadlines set by the global finance team are met.
• Timely preparation of monthly bank statements and bank reconciliations.
• Support in preparation and availability of statutory financial Statements, Annual Income Tax returns, PAYE returns, NSSF etc.
• Implementing and maintaining office procedures/administrative systems.
• Assist in coordinating the travel (visa, booking transport and accommodation) of GAIN staff, consultants and senior partners which relates to the implementation of GAIN activities in Uganda.

About you

You should have experience preferably in the non-profit sector in a similar role where you provide finance and administrative support. Experience in processing and recording of payment transactions, preparation of monthly bank reconciliations and statements is required. This role will work closely with the Finance and Administration Manager on preparation of programme budgets, analysis of grants and expenditure.

The position holder will work with the project teams to ensure travel per diems and reimbursements are performed within GAIN policies and procedures and reconcile staff debtors accounts monthly. They will support with the maintenance of records and ensure confidentiality of records. Previous basic experience in HR functions is desirable.

An educational background with a degree in accounting or relevant business field is required. A minimum of CPA 3 or other professional certification would be an added advantage. Experience with financial software such as Navision highly preferred.

About our Offer

The starting gross salary on offer for this role is from UGX 42,149,136 – UGX 48,288,504 gross per annum, depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.