JOB DETAILS:
Justification:
Expert external facilitation is required to maximise engagement for the 2022 UNICEF ESAR CHLS. This event is currently planned to be conducted in-person, although COVID-19 travel restrictions could force the event to be held virtually, expertise in remote facilitation is required to ensure active participation throughout both event options.
The objective of the consultancy is to:
The aim of the CHLS is to come together as a region to celebrate collective achievements, build on our CHSS knowledge base, provide an opportunity for internal capacity building and amongst partners, and further strengthen our regional collaboration and support. The learning symposium will facilitate this exchange amongst countries who have benefited from the iCoHS investments funded by RF, as well as others who continue their CHSS journeys.
The overall objective of the CHLS is to strengthen our regional community health capacity around our common vision of championing CBPHC as the vehicle to achieve the sustainable development goals (SDGs) and ultimately, universal health care (UHC). By building our network, the symposium’s specific objectives are:

• To update and build capacity on global and regional guidance, tools, and latest innovations.

• To provide a forum for community health experts and decision makers to share their experiences on strengthening the various components of the community health system, presenting accomplishments, challenges, lessons learned and opportunities while strengthening and building networks.
• To have countries that have participated in the iCoHS partnership showcase how the RF investments have been catalytic in furthering CHSS.

Activities and Tasks
Pre-symposium (5 days)
• Meet with ESARO and UCO to verify roles, responsibilities, and overall vision for learning symposium.
• Review all learning symposium documents and agenda and provide feedback.

• Fully understand the learning symposium agenda and related documents and prepare a detailed facilitation plan, which is shared with and run through together with ESARO and UCO prior to event.
• Work with ESARO and UCO on the physical design and set-up of the event venue.
• Compile and organize electronic copies of all presentations to be given and work with ESAR staff to transfer symposium-related documents to the online knowledge hub.
• Design online post-symposium survey, to be administered to all symposium attendees at the end of the five-day event.
During the symposium (5 days)
• Serve as the overall conference facilitator, including keeping time and transition between all speakers/sessions.
• Support presenters and session leads, as needed.
• Conduct energizers/icebreakers that engage the audience, make daily announcements, introduce sessions, moderate all sessions (with the assistance of pre-designated session leads), and facilitate discussion as needed (with the help of a pre-developed ‘Run of show’- document)
• Take complete notes throughout each session.
• At the end of each day, meet with the symposium organization team to assess the day, act on any improvements required for subsequent days, and ensure all is set for the following day.
• Conduct online post-symposium survey on the final afternoon of the learning symposium.
Post-symposium (10 days)
• Participate in a debriefing activity with ESARO and UCO.
• Develop a detailed report analyzing and summarizing the post-event survey, as well as key next steps and takeaways from each of the sessions during the CHLS. Once a draft has been reviewed by ESARO and UCO and is considered to be final, this document will serve as the overall CHLS final report.

Outputs/Deliverables:
• Detailed plan of facilitation in line with the CHLS agenda and the Run of Show document which will be made available to the Consultant.
• Conduct and deliver report from online post-symposium survey.

• Proper labelling and filling of all survey-related documents to be uploaded within the online knowledge hub.
• CHLS draft and final report, including survey results and suggestions for future events.
Location and duration:
The Consultant will work remotely pre/post symposium and in-person during the symposium.

The contract will be for 20 days: 5 days for symposium preparation, 5 days for the learning symposium facilitation, and 10 days for post-symposium report write-up.
Line of reporting:
The Consultant will work under the direct supervision of UNICEF UCO PHC Systems Strengthening Manager (Chimwemwe) in close collaboration with UNICEF ESARO.
Reporting requirements:
Develop draft and final report, including:
o
o Overview of sessions and main points of discussion and agreed upon action points during each of the CHLS sessions.
o Post symposium survey finding analysis.
o Key recommendations and action points for future events.

To qualify as an advocate for every child you will have…
Education:
1. Advanced university degree or 5-7 years work experience in facilitating and coordinating events, including regional/global meetings/workshops, preferably in public health. Demonstrated ability to include all participants and ensure all views are heard.
2. Demonstrated analytical and concise writing and editing skills, including the ability to convey detailed information in a clear manner to a diverse audience.

3. Flexible and able to respond to and accommodate change easily.
4. Administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner.
5. Ability to work under pressure and respond to deadlines without sacrificing quality.
6. Languages – Excellent writing and communication skills in English.
7. Software – Good knowledge of MS Word, Excel, and PowerPoint.
8. Planning and Organizing: Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; identifies and organizes resources needed to accomplish tasks; manages time effectively; monitors performance against deadlines and milestones.
9. Knowledge of the Eastern and Southern Africa regional context is preferred.
10. Understanding of regional institutional, policy and legal frameworks is preferred.

Core competencies:
• Communication: expresses opinions, speaks clearly, has a sense of diplomacy while interacting with external stakeholders.
• Drive for results: passionate about action and helping to get things moving.
• Team Spirit: enjoys working as part of a group with members of different backgrounds.
• Learning and Researching: rapidly learns new tasks and demonstrates an understanding of newly acquired information.
• Independence: can take initiative and work with limited supervision to deliver results.
• Coping with pressure: maintains a positive outlook at work and works productively in a pressurized environment and in a crisis while keeping emotions under control.

For every Child, you demonstrate…UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS). To view our competency framework, please visit here.
Evaluation Criteria:
The Technical proposal is weighted at 75% and 25% for the Financial proposal.
Please note that the final remuneration will be negotiated by HR.
Payment Schedule:
100% payment with submission and approval of deliverables.
Payment will be made to the consultant upon submission to and approval of accomplished deliverables by the supervisor. Flexibility in consideration of deliverables for payment may be made given the nature and context of the assignment (technical and complex) and the government institution and sector (bureaucratic and complex) that the Consultant will support.
Risks associated with the contract:
All reasonable and likely risks should be identified, and relevant risk response and possible mitigating action defined.
Learning symposium not well coordinated – this will be mitigated through thorough preparation, especially in the five-day preparation phase, together with the consultant, and through face-to-face meetings ahead of the event.
In the event of COVID-19-related travel/in-person meeting restrictions, the CHLS will be held online. This would require a different planning/preparation process/schedule, with the resulting transition to an online event ideally being known well in advance of the learning symposium dates.
General Conditions: Procedures and Logistics
• The consultancy will commence only when the contract has been signed.
• Consultants will not have supervisory responsibilities nor authority on UNICEF budget and other resources.
• Consultants will be required to sign the Health statement for consultants/Individual contractors prior to taking up the assignment, and to document that they have appropriate health insurance, if applicable.
• The Form ‘Designation, change or revocation of beneficiary’ must be completed by the consultant upon arrival, at the HR Section.
• No contract may commence unless the consultant provides a certificate of completion of a mandatory course on “Prevention of Sexual Exploitation and Abuse”. A certificate to be submitted with the signed contract should have been obtained in the last three months.
• Under the consultancy agreements, a month is defined as 21 working days, and fees are prorated accordingly. Consultants are not paid for weekends or public holidays
• Consultants are not entitled to payment of overtime. All remuneration must be within the contract agreement and are paid according to satisfactory completion of deliverables
• No contract may commence unless the consultant provides a certificate of completion of a mandatory course on “Prevention of Sexual Exploitation and Abuse”. A certificate to be submitted with the signed contract should have been obtained in the last three months.
• Clearance from DHR will be required for former UNICEF staff
• Clearance from the Government required for civil servants
• COVID19 Vaccination for this position is mandatory.