Job Title: Executive Assistant

Reporting to: Chief Executive Officer (C.E.O)

Location: Nairobi, Kenya

The Executive Assistant to the CEO will provide high-level administrative support to the CEO and play a critical role in ensuring the smooth and efficient operation of the Executive Office.

This position requires a professional with strong business acumen, exceptional organizational skills, and the ability to anticipate the needs of the CEO and the organization. The ideal candidate will have a solid background in business, with experience in supporting C-level executives and contributing to strategic initiatives.

Duties & Responsibilities

• Strategic Support
  • This involves strategic planning of the CEO’s agenda and effective management of his emails and overall correspondence.
  • Assist in conducting research, gathering data, and preparing accurate reports as required by the CEO and other members of the Senior Management Team.
  • Support the CEO in corporate governance activities, including preparing board materials and coordinating with the relevant stake holders.
  • Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.
• Administrative Support
  • Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare, review, and edit documents, reports, and presentations for the CEO.
  • Screen and prioritize incoming communications, including emails, phone calls, and correspondence, and handle or redirect as appropriate.
  • Coordinate executive meetings, including preparing agendas, taking minutes with a high level of accuracy and following up on action items.
  • Prepare the management meeting template every Tuesday and send a reminder to the management team to fill out the management meeting template by 1 pm every Friday.
  • Oversee the day-to-day operations of the Executive Office, ensuring an organized and efficient environment.
• Travel Logistics
  • Plan, coordinate, and manage all aspects of domestic and international travel for the CEO and other colleagues or business partners as required including flights, accommodation, ground transportation, and itineraries.
  • Ensure that all travel arrangements are cost-effective, time-efficient, and aligned with the CEO’s preferences and schedule.
  • Prepare detailed travel itineraries and provide the CEO with all necessary documentation, including visas, passports, and meeting materials in a timely manner.
  • Anticipate and resolve any travel-related issues, including changes to schedules or accommodations, in a proactive and efficient manner.
• Maintain accurate records of travel expenses and ensure timely submission of expense reports.
• Learning & Development
  • Continuously strive to develop your knowledge and skills further.
  • Engage proactively with colleagues in your team and cross-functionally to improve and enhance efficiency.
  • Perform any additional duties related to the above-mentioned duties and responsibilities that CEO or HR Manager may assign you.

Minimum Qualifications

• Bachelor’s degree in business administration, management, or a related field.
• 5-7 years of experience as an Executive Assistant, with at least 3 years supporting C-level executives.
• Experience in corporate governance and working with boards of directors is a plus.
• In-depth understanding of business operations and key business functions.

A market level remuneration package will be offered to the candidate who emerges successful in this recruitment. To apply, kindly send us your current CV.