Call for Expression of Interest - Review and Evaluation of Vendor Prequalification Bid Submissions - IIDC (click this link for details)

Bid Opening:

• Ensure bids are opened in a timely and transparent manner, preferably in the presence of the evaluation team.

Preliminary Compliance Check:

• Ensuring that all bids received meet the mandatory requirements outlined in the tender documents.

• Verifying completeness of submitted documents and adherence to bid submission guidelines.

• Assessing the bidder's eligibility and qualifications 1

2. Technical Evaluation: • Score technical submissions against predetermined evaluation criteria

Financial Evaluation: • Score technical submissions against predetermined evaluation criteria

• Analyzing and verifying information in the financial statements, cash flow, and bank statement against information shared by vendor/.

• Preparing a comprehensive evaluation report outlining the findings and recommendations. Document financial evaluation findings in a structured format

• Maintaining confidentiality throughout the evaluation process Bid Clarification:

• Seeking clarification from bidders on any aspects of their bids that are unclear or require further explanation Maintaining Transparency:

• Ensuring transparency throughout the bid evaluation process to maintain fairness and integrity Evaluation Report Preparation:

• Compile a comprehensive evaluation report summarizing compliance, technical, and financial assessments.

• Provide clear recommendations on vendors to be prequalified.

• Ensure the report is well documented and maintains confidentiality. Vendor Prequalification List Update:

Update the vendor prequalification database using MS excel with recommended vendors, including key details such as:

• Vendor name and contact information, Category of goods or services, contact information, physical address etc.

• Ensure that the vendor list is accurate, complete, and easily accessible for future procurement activities. Expected Deliverables:

• Signed bid opening register

• Compliance check summary

• Technical and financial evaluation sheets

• Comprehensive bid evaluation report with recommendations

• Updated vendor prequalification database

2 Duration: The assignment is expected to last 5 working days. Reporting: The resource person will report to the Program Administration Officer and work closely with the evaluation team.

3. Required qualifications and competences: The resource person should possess the following qualifications and skills:

• A bachelor's degree in Procurement, Logistics, Business Administration, or a related field.
• Demonstration of hands-on end-to-end experience in the procurement function for at least one year.
• Strong interpersonal and communication skills
•  Mature, empathetic and professional
• Independent self-starter with attention to detail
• Possesses integrity and ability to maintain accurate and confidential records
• Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines