Request for Proposals

Establishing a Database for the Department of the NGO Management in Uganda

Issued on: January 14, 2025

Questions submission date: January 21, 2025

Proposal submission date: February 21, 2025

Closing Time: 5:00 pm, Kampala time

RfA Number: 3031-2025-001

I. INTRODUCTION

The USAID/Uganda Civil Society Strengthening Activity (CSSA) is a seven-year Activity funded by the United States Agency for International Development (USAID) and implemented by East-West Management Institute, Inc. (EWMI) in partnership with the International Center for Not-for-profit Law (ICNL), Uganda Management Institute (UMI), and Common Ground Consulting (CGC). CSSA supports the capacity strengthening of Ugandan civil society organizations (CSOs) to influence and contribute to improved development outcomes in four thematic areas: (1) health, with particular attention paid to achieving Uganda’s HIV/AIDS’ reduction goals; (2) education, youth, and child development; (3) agriculture and food security; and (4) democracy, rights, and governance.

II. BACKGROUND

The Department of the NGO Management under Uganda’s Ministry of Internal Affairs oversees all operations of NGOs and community-based organizations (CBO) in the country. The Department of the NGO Management estimates that it has archived in hard copy approximately 15,000 folders. Each folder contains various multi-page documents for the respective NGO or CBO that include, but are not limited to: the registration act, the statute, the narrative and financial reports, renewals, and other administrative forms and products of the respective organization. Currently, all documents in the Department of the NGO Management’s archive are exclusively in physical printed format.

III. GOAL AND OBJECTIVES

CSSA will assist the Department of the NGO Management to digitalize its archive, and establish and maintain a digital data base of the documents that NGOs in Uganda are required to submit to the Department of the NGO Management.

Key outcomes for this assignment include:

1. Develop and deploy a custom web-based software solution that will be the digital core of the Department of the NGO Management’s Online Data Base;

2. Complete the digitalization of all hard-copy documents that comprise the Department of the NGO Management’s archive based on the custom-built software system developed under Objective 1 above;

3. Train the Department of the NGO Management staff on using the Department of the NGO Management’s Online Data Base, and assist them to train NGOs to submit documents to the Department of the NGO Management’s Online Data Base;

4. Provide maintenance and technical support for a period of 3 years for the Department of the NGO Management’s Online Data Base.

Eligible to submit proposals: qualified Ugandan nonprofit, business, or academic institutions; international nonprofit, business, or academic institutions.

Application Instructions: Please review the full RFP attached for detailed instructions. All submissions should be sent on February 21, 2025, by 5:00pm Kampala Time as MS Word and Excel files to cssa-uganda@ewmi.org with the subject: Consultancy for Digitalizing the Documentation Archive of the Department of the NGO Management, for Non-governmental Organizations in Uganda.

About the Organization

The USAID/Uganda Civil Society Strengthening Activity (CSSA) is a seven-year Activity funded by the United States Agency for International Development (USAID) and implemented by East-West Management Institute, Inc. (EWMI) in partnership with the International Center for Not-for-profit Law (ICNL), Uganda Management Institute (UMI), and Common Ground Consulting (CGC). CSSA supports the capacity strengthening of Ugandan civil society organizations (CSOs) to influence and contribute to improved development outcomes in four thematic areas: (1) health, with particular attention paid to achieving Uganda’s HIV/AIDS’ reduction goals; (2) education, youth, and child development; (3) agriculture and food security; and (4) democracy, rights, and governance.