About US:

Action Against Hunger-ACF, worldwide is recognized as a leader in the fight against malnutrition, with a purpose to save the lives of undernourished children while providing communities with access to safe water and sustainable solutions to hunger. ACF implements innovative and life-saving programs in the sectors of Nutrition, Food Security & Livelihoods (FSL), and Water, Sanitation, & Hygiene (WASH) through capacity building projects in collaboration with government structures. Over the past 30 years of ACF has been delivering robust operations in Uganda and has gained significant knowledge and expertise using a multi-sectoral approach to design and implement program intervention based on the context, geared towards long-term solutions to hunger both in refugee and Host communities. Since 2013, the organization has been worked in the refugee settlements of Northern and Western Uganda providing emergency response as well as long-term development interventions.

Job Summary:  Action Against Hunger seeks an experienced Director of Finance and Administration to oversee all financial and administrative aspects of a five-year USAID-funded project. Based in  Kampala, Uganda, with travel to other locations as needed, you will ensure compliance with donor guidelines and our organizational policies, contributing significantly to our mission.

Purpose:

Lead and optimize financial and operational administration processes, ensuring they align with project objectives and resource allocations.

Engagement:

Collaborate with various stakeholders, including local and national governments and donors, to align financial management and administrative functions with project goals.

Delivery:

Ensure robust financial health through diligent budgeting, monitoring, and reporting practices, maintaining transparency and compliance with donor and organizational standards.

Key Duties and Responsibilities:

• Implement and oversee financial systems, budgeting processes, and financial reporting, ensuring alignment with the latest standards and best practices.
• Administer all project-related administrative duties, upholding strict compliance with USAID and organizational policies.
• Develop and monitor detailed budgets, ensuring expenditures align with project goals and financial forecasts are accurately maintained.
• Oversee compliance and capacity building for all sub-grantees, ensuring compliant and timely requests for application as well as sub-agreement development and subsequent management of all sub-awardees. Ensure regular audits and reports are conducted and submitted. This position may oversee a sub-grant manager or similar position responsible for the daily oversight of sub-grantees.
• Regularly liaise with senior management and donors, providing financial updates and forecasts, ensuring they are informed of budgetary and financial statuses.
• Mentor and lead the finance and administration team, promoting professional growth and adherence to high standards.
• Refine and improve operational systems and policies to better support organizational goals, optimizing information flow and management efficiency.
• Manage comprehensive financial operations, including cash handling, procurement, contracting, and consultant financial engagements.
• Advise project staff on financial operations and compliance, ensuring all team members understand and adhere to financial policies.
• Conduct thorough financial analyses and review budgetary variances each month, addressing discrepancies and implementing corrective measures as needed.
• Coordinate external audits and ensure that financial records are maintained in excellent condition, available for review at any time.
• Oversee and report on the project’s cost-share requirements, ensuring all financial contributions are tracked and reported accurately.
• Generate and submit detailed financial reports, including quarterly and annual summaries to donors, ensuring full transparency and accountability.

Supervisory Responsibilities

• Lead a team of finance and administrative professionals, ensuring effective management of project finances and administration.

Fiscal Responsibility

• Maintain rigorous stewardship of financial resources, ensuring cost-effective use and adherence to budgetary constraints.

Qualifications, Skills and Experience:

• Bachelor’s degree in Finance, Business Administration, or related field; Master’s degree and professional certification (CPA or ACCA) preferred.
• At least ten years of relevant senior-level experience in financial management and administration, ideally within international projects funded by major donors like USAID.
• Proven expertise in preparing budgets, financial reports, and leading financial operations.
• Exceptional leadership and team management skills, with a track record of developing cohesive teams.
• Advanced proficiency in financial software, and Microsoft Excel.
• Strong communication abilities, capable of effectively coordinating with internal teams and external stakeholders.
• Fluent in English, with proficiency in local Ugandan languages advantageous.

Desirable

• Knowledge of Uganda’s financial and administrative regulations.
• Experience managing USAID-funded projects, with a deep understanding of their financial and reporting requirements.