Director Grants and Capacity Building

at Uganda Catholic Medical Bureau (UCMB)
Location Kampala, Uganda
Date Posted November 18, 2019
Category Administration
Management
Job Type Full-time
Currency UGX

Description

Job Title: Director Grants and Capacity Building
Reports to: Chief of Party
Operation Contacts: COP, SMT, Regional Teams, Partner Facilities,

Job Summary:

The job holder is responsible for the design, creation and implementation of processes and procedures to ensure the integrity and compliance of the awards management and sub-granting. S/he works closely with Director Finance and administration to support all matters as they relate to the securing of new funding, grant compliance implementation, sub-awards processing and assuring fiduciary responsibilities of USAID resources. S/he oversees the capacity building component of the project with particular focus on strengthening internal systems, financial management of the subrecipients and building their competence

Key Roles and Responsibilities:

Sub-grant/Administration

  • Review and modify draft grant agreements, to ensure adherence to donor regulations and UEC, programmatic, compliance and financial interests
  • Provide guidance to technical advisors and regional teams regarding awarded terms and conditions
    and donor regulations, as well as assist negotiating the terms and conditions of agreements with
    clients, contractors and sub-awardees.
  • Maintain close relationships with counterparts in Finance and administration, Regional Field Offices
    and other departments to ensure contract and compliance coordination
  •  Maintain close relationships with counterparts in the Monitoring & Evaluation section to develop
    reporting tools and implementation of tracking systems for the sub grantees
  •  Analyse program performance and recommend improvement strategies
  • Prepare contract related templates including those for solicitations, contracts, consulting agreements and purchase orders.
  • Keep abreast of, interpret, and provide guidance to staff on donor regulations and policies; educate
    staff on contract compliance and operational topics.
  • Follow up on sub-awardees to ensure that they implement activities as per grant terms and conditions
  • Interface with USAID Agreement Officer or designated USAID staff on grants related matters

Capacity building/Training

  • Provide training and guidance to PNFP partner staff on organizational and donor policies, procedures and requirements, rules and regulations.
  •  Develop and design tailored trainings in contract administration and procurement courses for field and head quarter staffs.
  • Develop organization-wide compliance awareness program, including whistle blower, fraud, waste/abuse, and other compliance issues.
  • Create program operations materials to ensure compliance is addressed, including procurement policies, compliance standards for program management, agreement review and negotiation process, sub-award management process, review of start-up and close out procedures, and other materials as applicable.

Compliance

  • Spearhead revision and updating of policies and procedures for the operation of the Compliance
    Program and its related activities to prevent illegal, unethical, or improper conduct.
  • Supervise compliant officers at the headquarters and at the region offices.
  •  Participate in meetings as required with staff to assist in identifying and supporting any outstanding compliance issues.
  • Assist in compliance reviews/audits of HQ and field offices, as well as external audits for subpartners and PNFP sub-grantees.
  •  Lead responses to alleged violations of rules, regulations, policies, procedures, and Standards of
    Conduct by assisting in the evaluation of initiating investigative procedures.
  • Support the roll-out, training, and implementation of revised processes, policies, templates and
    other guidance documents.
  • Assist in reporting on a regular and timely basis concerning compliance efforts.

Skills and Experience
Strong financial and operational management experience with proven management skills.
Knowledge of USAID contracts, policies, procedures, and regulations. Minimum of eight years of
experience with progressively increasing responsibility in the management of a successful sub-granting
portfolio, preferably with a bilateral or multilateral program.
Experience in capacity building programming for a high impact health project

Academic qualification
• Master’s Degree in Business Administration, Public Heath or project management
• Bachelor’s degree in Business Administration with relevant experience
• Professional certification (CPA or ACCA) and Audit experience required
• Demonstrated experience in working with high level government, civil society and donor institutions

Applying Instructions

Eligible and interested candidates should apply and attach their signed CVs, copies of certificates, degrees, and
testimonials to the address below:

The Secretary General,

Uganda Catholic Secretariat,

Plot 672 Hanlon Road- Nsambya Hill,

P.O Box 2886

Kampala

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