JOB DETAILS:
Job Purpose
To lead and optimize financial and administration processes, ensuring they align with NUDIPU’s strategy and policies to realize NUDIPU’s vision and mission.

Job Summary
The Director, Finance and Administration, will be responsible for overseeing overall organizational operations, including but not limited to finance management, compliance, grants oversight, administration, procurement and logistics, risk management, security, and information technology. He/ she will provide supervision of the finance, administration, and logistics staff.

Main Tasks and Responsibilities
Financial management:
• Manage the operation and strategic functions of the finance department to ensure compliance and efficiency, including among others; regulatory compliance, donor compliance, and organizational policies and procedures.
• Oversee and lead annual budgeting and planning process, annual cash flow projections, and forecast financial requirements on a regular basis in conjunction with the CEO and SMT; monitor progress and keep SMT abreast of the organization’s financial status.

• Maintain sound financial management and accounting policies, systems, regulations, and procedures for the organization, including the regular revision and updating of the financial policies and procedures manual.

• Ensure timely submission of periodic reports including annual budget, management reports, donor reports, Quarterly reports, Board reports, and audit reports.
• Analyze and present financial reports in an accurate and timely manner, develop financial reporting materials for all donor segments and oversee all financial, project/program, and grants accounting.
• Provide financial expertise and guidance to both the chief executive officer and the Finance Committee of the Board concerning the organization’s financial position and performance, especially in the areas of budget discipline, auditing, and cash flow monitoring.
• Ensure that the finance and administrative systems function effectively and efficiently with respect for economy and value for money in accordance with the Organization’s policies and procedures manuals.
• Monitor and advise management on the changes in local legislation, accounting practices, and tax regulations and implement necessary changes as recommended by the board.
• Grants and Partnership Management
• Spearhead the Preparation, review, and modification of memoranda of understanding and grant agreements between NUDIPU and other sub-grantees.
• Oversee the development and operationalization of the Subgrantee policy guiding sub-granting activities within the organization.
• Work with CEO and SMT to represent the organization in high level meetings with key stakeholders, including donors.
• Coordinate the close-out of sub-grants which involves preparing relevant close-out documents for approval.

Resource mobilization
• Spearhead the development and review of the resource mobilization strategy in line with the approved strategic plan.L
• Participate in the development of project proposals by ensuring that the costing for activities is properly done and that budgets include all relevant components of the proposal.
• Take lead in the development of a comprehensive financial sustainability plan and fundraising strategy for the Organization.

Audit management.
• Coordinate, lead, and ensure timely completion of the external annual audit processes of the organization.
• liaise with external auditors to ensure a smooth audit process through provision of feedback to the external auditors regarding the management letter.
• Coordinate the presentation of the external audit report to the finance committee of the board of directors.

Support in the human resource function.
• Support in reviewing the payroll to ensure efficiency and effectiveness.
• Conduct performance appraisal for the staff under your supervision.
• Receive and review timesheets for staff under your supervision.

Administration.
• Oversee operations, logistics, procurement, and information technology (IT) functions of the organization.
• Ensure effective management of organization assets including the maintenance of an up-to-date assets register and ensuring that physical verification of the assets is undertaken at the end of every financial year.
• Oversee the management of the organizational motor -vehicles and other assets.

Security
• Develop and implement standard security protocols to ensure the security of assets and staff.
• Provide regular updates to the organization regarding safety and security in the country.
• Develop and update the risk register for the organization.
• Develop protocols to ensure the security of organization information and materials.

In addition to individual respective tasks, all NUDIPU employees are expected:
• To adhere to our organizational values and to actively promote their application.
• To undertake tasks in a creative, self-driven and innovative fashion.
• To identify and implement new ideas/concepts and additional tasks for the benefit to the organization (whether directly linked to one’s job or not).
The attainment of the above will be reflected in the employee’s appraisal, as well as the achievement of outputs, as described in above key responsibilities.

Person Specifications
Education
• At least 5-7 years of progressive and professional accounting experience in a relatively large institution. Experience in working with NGOs, or INGO is an added advantage.
• At least 5 years in a senior management role with specific handling procurement, finance, and administration processes
• Experience in using financial systems like QuickBooks, palladium etc.
• Significant experience in financial monitoring, budgeting systems, internal controls, and audit processes.
• Demonstrate experience of working with persons with disabilities.

Industry experience
• Ability to develop and implement financial procedures and controls.
• Significant experience in fundraising, and proposal writing skills shall be an added advantage.
• Ability to communicate effectively, both in oral and written
• Administrative and coordination skills.
• Computer packages, and MS Word, Excel, PowerPoint, etc.
• Strong analytical and problem-solving skills along with the capacity to identify and articulate potential problems and provide possible solutions in a concise and clear manner.

Personal Qualities
Open to change, strategic thinking, results focus, people management, team leadership sense of ethics, integrity, and commitment to NUDIPU’s mandate. Able to multitask. Ability to work under pressure. Team player with a positive attitude and flexible mind.

Communication and Interpersonal skills
Ability to understand new issues quickly and make wise decisions. Ability to provide effective feedback. Comfortable working in multi-cultural settings. Writing and oral skills. Effective interpersonal skills to work with colleagues, stakeholders, persons with disabilities, and donors.