Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving are and life changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting nationals, refugees and various institutions in the country notably the government, community based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. https://www.rescue.org/country/uganda. IRC has a country office in Kampala, a regional office in Kitgum, and Moroto. Given the recent conflict outbreak in South Sudan, IRC re-opened the Yumbe Field site office to support refugees being settled in Bidibidi refugee settlement in Yumbe District and in Arua District; the IRC is one of the first responders to this emergency situation.

Job Overview/Summary:

Under the guidance and supervision of the Monitoring and Evaluation Officer, the Data Clerk will be based in the field-Health Facility or field Office and shall be responsible for providing smooth flow and access to information through records management for action and decision making.

S/he will record data, provide guidance on data recording, compilation, use, reporting and management. S/he will produce and submit Periodic health activity reports.

Major Responsibilities:

• The Data clerk will be responsible for compiling data collected within Health departments as he /she works alongside the M&E officer Arua. Main duties shall include among entering data in databases and maintaining accurate records of the sector, managing office stock, ensuring proper filling of HIS/HMIS forms. Our ideal candidate must have essential data entry skills, fast typing with an eye for detail and familiarity with spreadsheets.

• Ensure the use of standard MoH/Donor data tools and reporting Forms

•   Facilitate smooth flow and access to information through records management for action and decision making.
•  Guidance on data recording, use, reporting and management.
• Periodic reports submitted.

Key Activities and Outputs

•  Ensure availability and use of Standard/revised HMIS/HIS data tools at all departments of the health facility.
•  Providing guidance on use of the HMIS/HIS data tools to ensure completeness, consistency, and correctness in filling the registers.
•  Promptly provide data on notifiable/integrated disease surveillance and response.
•  Prepare and timely entry of daily, weekly and monthly data from all facilities for making reports.
• Provide feedback to the facility staff on health service provision for decision making.
•  Enter data into the electronic database.
•  Imparting knowledge and skills to staff by organizing mentor-ships and review meetings on data management.
•  Participate in capacity building activities (Trainings, Orientations, Mentorship, meetings etc).
•  Adhering to Professional Code of Conduct and Ethics.
• Perform any other duties as assigned by the supervisor

Key Working Relationships:

Position Reports to:  Monitoring and Evaluation Officer
Position directly supervises: None

Internal contacts: Health Facility in-charge, Heads of Facility departments, Health Information Assistants and staff.

External contacts: Works with the Health Sub-district facility in-charges and other IPs.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Qualifications

• Diploma or certificate in Medical records and Health Management Information System from a recognized, licensed and accredited institution with at least one year of progressive experience in health record management –Essential.
• Applied Knowledge in use of HMIS/HIS data tools.
• Good Computer skills including Ms Excel, Power Point and Word
• Excellent communication and interpersonal skills.

• Minimum 1 year work experience in a busy health setting.
• Ability to completely record, accurately compile and Produce timely reports.
• Good communication and interpersonal skills.
• Ability to work in hardship areas (previous experience in a camp setting will be an added advantage).
• Flexible and able to work with team in a dynamic and diverse environment.

Language Skills:

•  Good standard of spoken and written English Language.
•    Ability to speak any of the languages spoken in South Sudan is an added advantage.