JOB DETAILS:
About this job
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client TOTALENERGIES, we are looking for competent, skilled, and Construction Assistant to work in Kampala.

Activities
Administrative
• Provide an efficient and confidential Administrative service to team members including the typing and dispatch of letters, reports, minutes, faxes, memos and overhead materials in an accurate and timely manner
• Scanning and creation of property boxes for all incoming correspondence
• Carry out photocopying/scanning as required
• Distribution and logging of incoming Project documentation, including letters, procedures, drawings etc. (using PRODOM)
• Generate, update and maintain records, reports and databases as appropriate

• Arrange meetings, including booking of conference rooms, equipment and coordinating catering requirements
• Maintain up to date knowledge of project team personnel movements and rota in conjunction with Logistics Team

• Provide first point of contact internally for off-site visitors to the project
• Assist in the weekly collation of approved timesheets for contractors and ensure that these are passed to Cost control Team

• Operate filing systems to ensure that all paperwork is properly maintained

• Arrange (via Kampala office) timely ordering/receipt of required standard office goods/stationery
• Coordinate IS requests
• Complete mobilization paperwork for ad hoc visitors and vendors where required

Logistics
• Liaise with the Travel Coordinator to ensure timely booking of travel and accommodation requirements
• Liaise with Accommodation Camp Operations over daily accommodation issues and bedspace allocation

• Liaise with and be the focal point between key subcontractors and the accommodation camp to ensure accommodation requirements are booked and communicated appropriately
• Arrange collections and drop-offs at key sites and liaise with mini-bus drivers
• Release morning “Planned POB” by 09.00 hrs. Daily (working week) providing expected movements and POB status

• Release afternoon “Actual POB” by 16.00 hrs. daily (working week) providing final figures following flight/vehicle/other movements
• Maintain up to date knowledge of project team personnel movements and rotations in conjunction with Logistics Team

PPE
• Maintain low levels of PPE for site visitors and liaise with Operations when additional items are required in case of visitor numbers/sizes are not available. Conduct monthly stock checks and maintain accurate records
• Submit individual requests for replacements
• Maintain oversight of PPE Lockers and allocate accordingly when appropriate
• Regularly visit PPE Locker Room to ensure it is in a clean and tidy condition. Report failings accordingly

Office Logistics
• Maintain suitable provisions of stationery and printer consumables. Submit stationery requests.
• Maintain tidiness of workplace environment plus Printer/stationery Room

Mandatory Qualifications & Experiences required
• Education: HND or equivalent professional experience in an administrative role.
Experience:
• Numeracy skills, high level of accuracy and attention to detail
• Ideally possess a minimum of 5 years administrative experience, preferably within a similar site environment
• Strong written, oral communication and interpersonal skills are required along with a practical common-sense approach
• Good prioritization, time management and organization skills, including when exposed to high operational pressure
• Strong keyboard/typing skills are essential, and the post holder is required to have competency in most standard office computer applications.
• Must be able to work on their own initiative and proactively interact with teams to obtain information.
• Must be able to react quickly and decisively to constantly changing demands and circumstances.

All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy “QSSU-TOTAL-CA- CONSTRUCTION ASSISTANT ”

Application Link:
https://qsourcingservtec.applytojob.com/apply/NaSt9CEAQr/QSSUTOTALCA-CONSTRUCTION-ASSISTANT

Note:
Only shortlisted applicants will be contacted.