JOB DETAILS:

JOB PURPOSE & MAIN RESPONSIBILITIES

The Cashier is responsible for ensuring accurate cash management by handling customer payments, issuing receipts, and reconciling transactions while safeguarding company funds. The role requires strict adherence to financial procedures, maintaining records, and ensuring compliance with internal controls.

Key Responsibilities:

• Accurately record cash receipts and cheques from customers in the Auto Cash system.
• Process cash payments and ensure proper postings in line with company procedures.
• Verify and issue cheques to the correct payee while ensuring compliance with payment policies.
• Safeguard company funds throughout operational hours and ensure secure storage at the close of business.
• Maintain financial accuracy by reconciling daily cash transactions and preparing cash reports.
• Ensure timely banking and withdrawals to manage cash flow effectively.

KEY RESPONSIBILITIES & TASKS

Cash & Cheque Handling

• Receive, verify, and record cash and cheque payments in the system.
• Issue receipts for all collections and ensure correct customer records.
• Process payments based on duly authorized cash vouchers.
• Ensure proper authorization for all cash transactions.

Banking & Reconciliation

• Monitor cash levels and initiate bank deposits or withdrawals as required.
• Prepare daily cash reports for submission to the Chief Accountant.
• Reconcile physical cash balances against payment vouchers at the end of each day.
• Ensure system validation of all cash transactions before close of business.

Cheque Issuance & Tracking

• Issue cheques to suppliers in line with company procedures and verify supporting documents (valid IDs, receipts, etc.).
• Maintain and circulate a list of uncollected cheques to the Chief Accountant (CC: DFM & Finance Manager) weekly.

Security & Compliance

• Ensure all cash and cheque handling activities comply with company policies.
• Safely lock cash inside the company's safe at the end of each working day.
• Report any discrepancies or irregularities to the Chief Accountant immediately.

BACKUP COVERAGE

In the event of leave or absence, the Supplier Officer will temporarily assume the responsibilities of this role.

Profile

TARGETS & PERFORMANCE INDICATORS

• 100% compliance with financial procedures and controls.
• Zero errors in transaction recording and reconciliation.
• Timely submission of daily and weekly reports.
• Proper safekeeping of funds with no discrepancies.

Education & Experience:

• Degree in Accounting, Finance, or Business Administration (bachelor's degree is an added advantage)
• 1-2 years' experience in cash handling, finance, or accounting roles

Skills & Competencies:

• Strong numerical & analytical skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with cash management software (e.g., Auto Cash, QuickBooks, or ERP systems)
• High level of integrity & confidentiality
• Excellent customer service & communication skills
• Strong attention to detail & accuracy
• Ability to work under pressure and meet deadlines

Additional Requirements:

• Knowledge of Uganda's financial regulations & internal control procedures
• Understanding of basic accounting principles
• Ability to reconcile cash & banking transactions