JOB DETAILS:
Job Purpose:
The primary goal of this job position is to provide financial leadership and support to OML Uganda, under leadership and guidance of the Finance Manager in Nairobi. This involves translating financial data into actionable insights to drive business performance and decision-making.

Duties and Responsibilities
Financial planning and analysis
• Developing budgets, forecasts, and financial models to support the company's strategic objectives
• Prepare monthly budget variance analysis
• Prepare monthly Cash projection reports

Financial reporting
• Preparing monthly, quarterly and annual financial statements and reports for the company and corporate management

Cost management
• Controlling expenses and identifying opportunities to improve profitability
• Review of cost processed through petty cash and bank payment modules

Performance measurement
• Tracking key performance indicators (KPIs) and providing financial analysis to assess the company's performance
• Ensure timely billing to customers by 8th of every month, or maximum 5 days after a job is completed. Also ensure invoices are well supported as per company QMS procedures and URA requirements.

Compliance
• Ensuring adherence to financial regulations, accounting standards, and internal controls
• Ensuring compliance with tax and other regulatory authorities by following their requirements, making timely filing and payment of statutory obligations.

• Ensure processes are compliant to QMS and participate in their process improvements initiatives

Business partnering
• Collaborating with managers in other departments to provide financial expertise and support decision-makings
• Coordinating with site supervisor to ensure all timesheets, delivery notes, manifest are approved and stamped by client’s representatives within the timelines set by management

General Ledger Management
• Ensure accurate, timely and complete posting in sage accounting system of all expenses, revenues and balance sheet ledgers
• Ensure monthly reconciliation of all balance sheet ledger accounts and also as a secondary measure ensure reconciliation are done before supplier payments are made and same attached in Fleetwave payment voucher

Other duties
• Plan and perform company physical stock takes and reconcile physical stocks valuation to the balance in Sage.
• Assist department in developing and implementing finance strategies and
• QMS
• Management of Fixed Assets Register including annual verification as assigned by the line Manager.
• Prepare reports as agreed in strategic finance and set KPIs

• Process bank transactions both manual and in online banking platform

• Ensure Fleetwave and Google Drive are used as general soft copy files backup and that manuals filing for payables are properly done
• Prepare weekly and Monthly debtors and creditors aged analysis highlighting items that require attention.

• Follow up on all due debts/receivables on timely basis
• Provision of supporting documentation and information during audits – URA, PAU, ISO and internal/external audits
• Performing any other delegated responsibilities as instructed by line management within the timeframe specified in a safe and efficient manner to meet business requirements, provided the instruction is reasonable and you are capable and deemed competent to fulfill these.

Qualifications
• Certified Public Accountant.
• A member of the Institute of the Certified Public Accountants of Uganda.
• Bachelor’s Degree in Finance & Accounting.

Experience
• Minimum 3 years’ experience in a supervisory position.
• To have worked in the logistics industry as part of the experience.

Skills
• High Levels of Accuracy
• Confidentiality
• Computer literacy
• Excellent organizational and analytical skills
• Excellent oral and written skills.
• Effective verbal and written communication skills
• Proficient is advanced Microsoft excel skills,
• Good analytical skills.
• Be honest and trustworthy.
• Confidentiality.
• Be flexible to deliver work results when required.
• Demonstrate sound work ethics.
• Personable and approachable person.
• Ability and eager to learn and to develop.
• Represent OML in a professional manner both on and off the job to include confidentiality of OML and client business.
• Ability to work within a multinational atmosphere.