Assistant Secretary

at Kalaki District Service Commission
Location Kalaki, Uganda
Date Posted February 11, 2020
Category Government
Management
Secretary
Job Type Full-time
Currency UGX

Description

Job Title :           Assistant Secretary
Other Title :         Secretary to the District Land Board
Salary Scale :         U3
Reports to :              Chairperson (District Land Board)
Responsible for : District Land Board Secretariat Staff

Job Purpose
To provide day to day management and administrative services to facilitate effective functioning of the District Land Board.

Key Outputs
i. Administrative duties of the District Land Board performed;
ii. Lease applications prepared;
iii. Lease offer advertisements made;
iv. Records of Board meetings and minutes taken and Reports prepared;
v. Decisions of the Board communicated to relevant authorities;
vi. Board records and other documentation kept;
vii. Technical advice on land issues to the Land Board provided; and
viii. Board meetings scheduled and communications to members made.

Key Functions
i. Undertaking administrative duties to facilitate the effective operation of the District Land Board;
ii. Processing lease application documents for submission to the Land Board;

iii. Preparing lease offer advertisements for the allocation of newly gazetted land;

iv. Recording minutes of the meetings of the District Land Board;
v. Communicating the decisions of the Board to the relevant parties and authorities;
vi. Keeping safe custody of records of the Land Board;
vii. Providing technical advice to the Land Board;
viii. Scheduling Board meetings on advice of the Chairperson;

Skills

Policy Management
Running Effective Meetings;
Public relations and customer care;
Communication;
Ethics and integrity; and
Concern for quality and standards

Experience Requirements

At least three (3) years of experience as an administrative officer in public or reputable organization.

Education Requirements

An Honors Bachelors Degree in Social Sciences, Development Studies, Social Work and Social Administration or Arts or Business Administration/ Business studies (Management option) or
Bachelor of Management Sciences, from a recognized University.

A certificate in Administrative Officer’s Law from a recognized institution.

Applying Instructions

Application forms (PSC Form 3, revised 2008) to be completed in triplicate (Original handwriting) and the forms are obtainable from all Secretaries District Service Commission country wide or Secretary Public Service Commission (PSC).

Serving officers must route their applications through their heads of departments who should be informed of the closing date to avoid delay. Only Certified photocopies of Academic certificates, Transcripts, National Identity card and other relevant documents as well as 3 recent passport size photographs and day time telephone contact should accompany each application form. Application should be submitted in triplicate to the

Office of Chief Administrative Officer Kalaki,

P. O. Box 722,

Soroti

Late applications will not be considered and only successful applicants will be contacted. For detailed information please refer to the Job Description and specifications for local government 2011, 2017, and Schemes of service for Administrative cadres, accountants and auditors respectively.

SECRETARY, KALAKI DISTRICT SERVICE COMMISSION

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