Assistant Records Officer

at Masindi District Local Government
Location Masindi, Uganda
Date Posted December 2, 2019
Category Data Entry
Management
Job Type Full-time
Currency UGX

Description

Job Title :                       Assistant Records Officer
Salary Scale :               U5
Reports to :                   Records Officer/Senior Assistant Records Officer
Responsible for :        Records Assistant

Job Purpose
To facilitate smooth flow and access to information through records Management for action and decision making.

Key outputs
i. Correspondences received, registered and classified;
ii. Classified information filed;
iii. Correspondences routed to responsible officers for action;
iv. Records and registers audited to ensure proper data bank; and
v. Disposal of unwanted records and information scheduled.

Key Functions
i. Receiving, registering and classifying correspondences;
ii. Filing classified information;
iii. Routing correspondences to responsible officers for action;
iv. Auditing records and registers to ensure proper data bank; and
v. Scheduling disposal of unwanted records and information.

Skills

Information Communication Technology;
Records and information management;
Communication;
Concern for quality and standards; and
Time Management.

Education Requirements

Advanced Certificate in Education (‘A’ Level) with a Diploma in Library and Information Science (DLIS) or
a diploma in Records and Information Management (DRIM) from a recognised institution

Applying Instructions

Applications are invited from suitable and eligible Ugandans to fill vacant posts currently available in the various Departments in Masindi Municipal Council and Masindi District Local Government as specified below:

Applications should be filled in triplicate on Public Service Commission Form No.3 (2008) and submitted to the

Secretary,

District Service Commission,

P.O. Box 67, Masindi 

The application forms are obtainable from the Public Service Commission Offices, Farmers’ House, 2nd Floor, Parliament Avenue Kampala and District Service Commission Offices.
Applications should bear the Title of the post as well as the Reference Number specified against the vacancy. Applicants should attach three (3) recent passport size photographs, certified photocopies of their Academic Certificates, Transcripts Slips, copies

of Registration Certificates and valid Practicing Certificates / License ( for Health Workers who are required by law to register with relevant Professional Councils) plus other relevant documents.

Applicants already in service should route their applications through their Heads of Departments who must be informed of the closing date to avoid delay.

Applicants who shall not hear from the District Service Commission, on completion of the recruitment and selection exercise should consider themselves unsuccessful.

NB: Applicants already appointed in Public Service serving in the same scales/posts as the advertised jobs will not be considered.

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