JOB DETAILS:

Aga Khan Education Service is hiring a Assistant Human Resources Officer to assist with the administration of the human resources and administration functions and duties. His / she will perform a variety of duties in the following functional areas:

Tracking of leave Records

• Enter all leave records into the Time and Attendance software.
• Check all the leave books and ensure that all leave forms have been filled in correctly, duly signed and filled.
• Ensure that all staff who take leave fill in their leave records
• Update the leave plan for all administrative staff
• Make a monthly report.

Recruitment Records

• • Receive all applications (hard and soft copies) and ensure they have been categorized and properly filed.
  • Assist the HR to coordinate interviews (inviting candidates, arranging interview rooms, arranging interview materials in liaison with the HR and Unit heads etc)
  • Ensure that all recruitment records have been properly filled and the files well labelled.

Updating of Personnel Files

• Compile and update all personnel records (hard and soft) on a regular basis （ensure that all files have the requisite documents）
• Ensure that they are well labelled arranged in alphabetic order.
• Ensuring all closed personnel have the necessary document and properly archived.

HRIS – PeopleSoft

• Update the time and attendance records on a timely manner.

Immigration

• • Receiving all the details of the international staff and their dependents to apply for the work permits, special pass, students and dependents pass.
  • Renewing the expired work permits of the international staff with a go ahead from the HRM.
  • Raising and following up of claims for the refund of the security bond.

Any other duties

• Assist with the day to day operation of the HR functions and duties.
• Attend to employee requests regarding HR issues
• Ensure utility bills have been received and paid.
• Ensure that the staff housing file is kept up to date on a regular basis.

Qualifications and Experience

• • A university graduate with Business Administration or Human Resource Management degree.
  • Minimum of 5 years of Proven experience as HR officer, administrator or other HR position
  • Previous proven experience Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)

Skills

• Understanding of labor laws and disciplinary procedures
• Proficient in MS Office; knowledge of HRMS is a plus
• Outstanding organizational and time-management abilities
• Effective organizational, strong communication Teamwork and Interpersonal skills.
• Ability to form working relationships with people at all levels.