JOB DETAILS:
Since 1966 the Uganda Society of Architects has been advancing excellence in design and professional practice for a sustainable built environment.
The society seeking a qualified, self-driven and experienced individual to fill the following position at the secretariat.

Responsibilities
• Responding to members’ and stakeholder inquiries and concerns.
• Assist in scheduling meetings and appointments, including travel scheduling

• Answering and routing calls to the appropriate department or staff member.

• Ensure effective checking, reporting and correspondence with all company mail (email and hard copy) daily.
• Handle data entry procedures, updating member/staff/partner/stakeholder information on the database, as well as creating monthly reports on membership progress and needs.

• Organize and maintain company assets, including computer software and hardware, office supplies, and vehicles.

• Scheduling management meetings, creating agendas, and attending meetings to record minutes.
• Assist main accountant with extra jobs using Excel, Quick Books, Proofread, or any other software programs as may be used at the secretariat at the time.
• Assist the Executive Secretary in managing daily office operations and maintaining an organized work environment.

• Assisting Honorary and Executive Secretaries with the on boarding process of new personnel and providing any office-related training.
• Overseeing and interpreting the company’s administrative policies and procedures.

• Generate memos and forms as deemed for purpose for data surveys, records, etc. within the society.

• Support, coordinate and assist in implementation of the different Council Boards’ activities as required.
• Organize and run the Society’s annual journal and different publications under the guidance of Council and supervision of the Hon. Secretary

Qualifications:
• Degree in Architecture from a Recognized Institution.
• Three Years Working Experience
• Must be a registered member of the USA
• Age: 28 – 35 years

Competences
• Knowledgeable about office systems and policies, including security protocols, government compliance standards, and human resources practices.
• Able to work effectively in a fast paced environment.
• Detail-oriented and possess sound proofreading skills.
• Excellent communications skills, including phone, e-mail, and face-to-face.
• Ability to organize, prioritize, plan, coordinate and cataloging.
• Knowledge of basic accounting principles and accounting software.
• Loyal and committed to realizing the mission and vision of the organization.
• Innovative, has personal-drive, motivation and initiative to execute tasks diligently with a keen eye for excellence in results.
• Digital literacy and research skills, including the ability to analyze the reliability of information

Assignment arrangement
This post will be selected through an open and competitive process. The successful candidate is expected to start work immediately.

Application Requirements
1. Application letter,
2. National ID,
3. Curriculum Vitae (CV) clearly indicating requirements referred to above,
4. 2 referrals/recommendation letters from non-family related referees,
5. Copies of Certificates, and Academic Transcripts.

Addressed to the Honorary Secretary of Uganda Society of Architects.