JOB DETAILS:

About the Company

Armstrong Consulting Engineers Limited is an infrastructural consultancy and civil/structural design firm operating since 2009. Specializes in modern, sustainable infrastructure projects across Uganda and East Africa.

Job Purpose

To provide administrative and clerical support to ensure efficient day-to-day operations.

Key Responsibilities

1. General Admin Support: Typing, filing, photocopying, scanning.
2. Communication Management: Handling calls, emails, and correspondence.
3. Meeting Coordination: Organizing meetings, taking minutes, preparing docs.
4. Records Management: Staff attendance, leave schedules, inventory, and procurement.
5. Documentation: Preparing reports, presentations, and maintaining filing systems (physical/electronic).
6. Logistics: Coordinating travel and accommodation for staff.
7. Liaison: Acting as a bridge between departments and external stakeholders.
8. Office Maintenance: Ensuring cleanliness and functionality of the Team Leader’s office.
9. Confidentiality: Safeguarding sensitive information.

Qualifications & Requirements

• Education: Diploma/Bachelor’s in Business Administration, Office Management, Public Administration, or related field.
• Age: 25–30 years.
• Experience: 1–2 years in administrative roles.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Soft Skills:
  • • Strong communication and interpersonal skills.
    • Organizational and multitasking abilities.
    • Ability to work independently and in a team.
    • Discretion and responsibility.

Personal Attributes

• Detail-oriented, proactive, professional, and friendly.
• High integrity, ability to work under pressure, and meet deadlines.