JOB DETAILS:

Job Purpose:

Ensure that all the company payments/costs are captured in the right period and cost centre without delays impacting our business partners.

Dimensions:

Opex

Capex

Working Capital

Organization:

AP Deliverables:

• Monitoring the AP email to make sure that all invoices shared with supporting documents are uploaded and

ensure a timely response to supplier queries

• Ensuring three-way matching principle is adhered to before invoices are uploaded. (an LPO, an invoice and a

delivery note/WCC) should be shared for a given payment to be made.

• Ensuring that all invoices uploaded onto the URA EFRIS system are promptly shared by the vendor for

payment processing.

• Ensure that the Invoice tracker report is prepared and circulated weekly to all relevant stakeholders.
• Monitor the P-card tracker to ensure that all P-card spends settled are tracked at every approval stage.
• Updating settlement status for all P-card users on a weekly basis
• Ensuring that all spends are in line with the P-card policy.
• Being a point of reference for all P-card related matters.

Treasury Deliverables:

• Spreading (Matching Invoices against payments) and sharing the reports thereafter.
• Stand - In for the treasury assistants when they take leave

Finance Manager Financial Controller AP Data Controller Credit & Treasury Manager AP Data Processor AP & Treasury Assistant

Key Challenges: ·

Delayed return of invoices from cost Centre holders

Incorrect allocation of Expenses

Quantity of Transport bills to be processed (Workload)

Urgent requests for payment

Month end/Quarter end/Yearend Close pressure.

Over/under accrual on freight

Sundry supply Account

Job Knowledge, Skills & Experiences:

• A holder of Bachelor’s in commerce, statistics, Bus. Administration and or any other Accounting professional

qualifications (ACCA, CPA) at level2

• VAT Accounting - Should have knowledge of VAT accounting, VAT Act, able to differentiate between Standard

rated, Exempt and Zero-rated items.

• • Able to do Reconciliations.
  • Should be comfortable with numbers - a lot of data manipulation.
  • Proficient in excel.
  • Good knowledge on the Uganda and or international Tax Laws

Key Competencies

• Communication skills
• Interpersonal skills
• Problem solving skills
• Punctuality
• Critical thinking skills
• Teamwork and collaboration skills
• Adaptability skills
• Work ethic
• Project management skills